Annual Notification of Student Privacy Rights under FERPA 2019-2020

Dear Student:

 

We want to take this opportunity to give you a brief summary of your rights under the Family Educational Rights and Privacy Act (FERPA), the federal law that governs the release of and access to student education records. These rights include:
 

  1. The right to inspect and review your education record within forty-five (45) days or less afterthe College receives a request for access. If you want to review your record, contactthe Registrar’s Office to make appropriatearrangements.
     
  2. The right to request an amendment of your education record if you believe it is inaccurateor misleading. If you feel there is an error in your record, you should submit a statement tothe College official responsible for the record, clearly identifying the part of the record youwant to be changed and why you believe it is inaccurate or misleading. That office will notify you oftheir decision and advise you regarding appropriate steps if you do not agree with thedecision.
     
  3. The right to consent to the disclosure of personally identifiable information contained inyour education records, except to the extent that FERPA authorizes disclosure without consent.Oneexception, which permits disclosure without consent, is disclosure to school officialswith “legitimate educational interests.” A school official has a legitimate educational interest ifthe official has a “need to know” information from your education record in order to fulfill his orher official responsibilities. Examples of people who may have access, depending on theirofficial duties, and only within the context of those duties, including college faculty and staff,agents of the institution, students employed by the institution or who serve on officialinstitutional committees, and representatives of agencies under contract with the College.
     
  4. The right to file a complaint with the U.S. Department of Education concerning allegedfailures by the College to comply with the requirements of FERPA. The name and address of theoffice that administers FERPA is:

 

Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC20202-4605.

 

Notice for Directory Information

The Family Educational Rights and Privacy Act requires that the College, with certain exceptions, obtain the student’s written consent prior to the disclosure of personally identifiable information from the student’s education records. However, the College may disclose appropriately designated “directory information” without written consent, unless the student has advised the College to the contrary in accordance with College procedures. The primary purpose of directory information is to allow the College to include this type of information from the student’s education records in certain school publications. Examples include the College online directory and Commencement programs.

 

Directory information, which is information that is generally not considered harmful or an invasion of privacy if released, can also be disclosed to outside organizations without a student’s prior written consent. The College has designated the following information as directory information:

  • Student’s name*
  • Telephone number*
  • Email address*
  • Major field of study
  • Dates of attendance
  • Degree(s) and awards received
  • Participation in officially recognized activities
  • Most recent previous school attended
  • Photograph


Because directory information is considered public, the College may release such information to anyone without student consent if the student has not requested a directory restriction.

*The noted (*) items above can be specifically restricted by the student by contacting Registration and Enrollment Services.

 

If the student does not want the College to disclose directory information from the student’s education records without prior written consent, the student must notify the Registrar in writing or by visiting Registration and Enrollment Services. The student’s request to optā€out of the disclosure of directory information becomes a permanent part of the student’s education record and continues after the student is no longer in attendance unless the student delivers to the College, in-person, written instructions to remove the request. Questions about the release or disclosure of a student’s education records under FERPA should be directed to the Office of the Registrar.

 
Office of the Registrar
Coconino Community College
2800 S. Lone Tree Rd
Flagstaff, AZ 86005

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