Facility Use and Rentals

Facility use at the College is managed by the Office of the President.  You can reach our office at 928-226-4217 or This email address is being protected from spambots. You need JavaScript enabled to view it.

 

COVID-19 Guidance as of November 18, 2021

  • The College is only hosting CCC-sponsored/hosted events. We apologize, but we are not hosting events for outside groups currently.
  • Outside Guests are welcome at CCC sponsored events under the following guidelines:
    • Outside guests are people who are not CCC staff, faculty, or current students
    • Outside guests must complete a Visitor Waiver once per academic year
    • Outside guests must sign in with Security each time they are on campus
    • Outside guests must follow all College COVID-19 protocols, including requirements for wearing masks.
    • Event planners are responsible for ensuring that outside guests are following these guidelines.
  • Events that include outside guests are limited to no more than 25 people in the same space at the same time.
  • Event requests are required for all events or meetings, including five (5) or more outside guests.

 

 

When do I need an event request and when do I not need one?

If you can do everything for your event yourself, you do not need an event request (i.e. scheduling a meeting room through Outlook and setting up your own Zoom meeting).

 

If you need assistance from any other department, please submit an event request.  Examples of assistance from another department include (this list is not inclusive): 

  • Marketing assistance (please note that Marketing and PR are unable to assist with marketing an event until your event request has been approved)
  • IT support (computer equipment, sound system, microphones, etc.)
  • Facilities (setting up tables and chairs, stages, trash cans, etc.)
  • Security - parking permits, opening early or closing late

 

Other reasons you would need to fill out an event request:

  • Booking classroom or common space/parking lots for an event
  • Getting your event on the College's master event calendar
  • Serving food at an event
  • Any event that includes more than five (5) outside guests
  • Any other request for help from another department on campus not listed previously

 

 Event Planner Checklist:   This checklist is provided to help you walk through the process of event planning at Coconino Community College.

To learn more about information tables, please see the Information Tables section on this page. 

 

To ensure that the College is able to accommodate events with special set-up requests, please make sure you submit your request at least two weeks prior to your event.