What is a Proctored Testing?
Students who self-identify to Disability Resources and are deemed eligible for this accommodation by the Disability Resource Coordinator, have the option of utilizing the Proctored Test Rooms (located in the LEC) to take exams or quizzes with the accommodations detailed on the student’s Letter of Accommodation. These accommodations vary from student to student.
How will I know a student gets the Proctored Testing accommodation?
Students who are eligible for accommodations through Disability Resources are provided with a Letter of Accommodation. If the student wishes to utilize their accommodations they will provide the instructor with the accommodation letter. Both the student and the instructor must sign the letter and the instructor should return the signed letter to Disability Resources after making themselves a copy. Signed letters must be returned to Disability Resources within 48 hours of receipt. Neither students nor instructors can alter accommodation letters without first contacting the Disability Resources Program.
Within that letter a student will have a statement that reads something similar to:
- Proctored testing: Please follow the procedure on the DR website if student wants this accommodation. REMEMBER, ALL PROCTORED TESTS AND REQUESTS MUST BE SUBMITTED ELECTRONICALLY OR IN PERSON!!
Is Proctored Testing required or optional for the student?
It is always at the discretion of the student that accommodations are utilized. It is the student’s responsibility to request a proctored test through the Disability Resources website. You may ask the student if they plan to use their accommodation for a test as long you maintain confidentiality. An instructor cannot require or deny a student the use their proctored testing accommodation.
How will I know when a student has requested a Proctored Test?
When a student requests to have a test proctored an email goes directly to the Disability EXAM mailbox. This Mailbox is checked daily by a Disability Resources or LEC staff member. Upon receipt of that request the instructor is notified by an email sent to their CCC email address. It is important for CCC faculty to utilize and check their email address regularly so they can be aware of such requests. The email will contain the time and date the student requested to take the test. There will also be a “Proctored Test Instructions” form attached to the email that the instructor needs to fill out. Instructors are asked to fill out the form and return the form with the test as instructed in the email.
Why does it have to be sent electronically?
We request that all tests be sent to us electronically for several reasons. First, is to expedite the process for both Disability Resources and the instructor, often saving the instructor a trip to DR to drop off the test. Secondly, we request that tests be sent electronically so that we can ensure the test is accessible to ALL students regardless of the accommodations they receive. Many of the students use computer programs to access the testing material and those programs will only be accessible to those students if the test in an electronic format. Please do not give the test directly to student to deliver to the LEC unless the Disability Resources department has given prior approval.
Is my test in danger of being printed and distributed?
Disability Resources is incredibly conscious of the confidentiality issues of both the student and the instructor. We take many steps to ensure the contents of the steps remain confidential. Only DR or LEC staff ever check the exams mailbox and work study students are never responsible for proctoring tests. If you ever have any concerns please don’t hesitate to contact the Disability Resources Coordinator.
Are take-home tests Proctored?
Disability Resources does not proctor take-home tests. If you are administering a take-home test in your class, please give it to the student rather than the Disability Resources Department. Proctored testing is available at the Lone Tree Campus Monday-Friday from 8am-5pm. If the student has an evening class arrangements will have to be made to take the test earlier on the same day that the test is scheduled for.
What do I do for Online Tests in WebCT when a student receives extended time as an accommodation?
It is possible to provide extended time through Vista/WebCT. Please contact The Teaching and Learning Center (TLC) @ 928.226.4368 for assistance. If you have ANY other questions please feel free to contact the Disability Resources Program at 928.226.4243 or make an appointment with the Disability Resources Program Coordinator, Alexandra Purchase.
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