Coronavirus Information - Fall 2020

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CCC Incident Command Team

Coconino Community College has an Incident Command Team trained for various types of critical emergency situations.  The CCC Team is actively collaborating with Coconino County Health and Human Services (CCHHS) in our response to the COVID-19 Pandemic. 

 

CCC COVID-19 Information Hotline: 928-226-4397

CCC COVID-19 Positive Test Results

The College has been monitoring COVID-19 testing for students and employees since the week ending March 21, 2020.  

CCC and Coconino County Positive Tests1

CCC Positive Tests2

Month/Week Ending* Positive Test Results
March 2020        0    
April 2020 0
May 2020 0
June 2020 0
July 2020  2
August 2020 0

September 5, 2020

0

September 12, 2020

0
September 19 0

September 26

1
October 3 0

October 10

0

October 17

0

October 24

1

October 31

(current week)

2

1To match Coconino County data on COVID-19, the College reports data with the week ending dates of Saturday.  The CCC/Coconino County chart is updated on the first business day of each week.  

 

2When an employee or student who has been on campus tests positive, the CCC positive test chart is updated.  The Incident Command Team acts quickly to make appropriate notifications to keep people safe.  

 

This site was last updated on 10/27/2020.

 

This information has been posted in accordance with the Clery Act reporting required by all higher education institutions to promote safe campuses for students, faculty, and staff.

 

For information on Fall 2020 classes, please visit Welcome to Fall 2020

 

Faculty and Staff Resources

Faculty and Staff Resources
 CCC Return to Campus Plan Information to assist faculty and staff working on campus

CCC Safety Advisories

 Face Coverings

 Self-Checks

CCC guidelines for face coverings and employee self-checks
 CCC COVID-19 Exposure, Symptoms, and Testing Protocol Updated 10/23/2020 Information for faculty, staff, and supervisors  

Families First Coronavirus Coronavirus Response Act (FFCRA)

 FFCRA Overview

 CCC FFCRA Procedure

 FFCRA Emergency Leave Form

Paid sick leave and expanded family medical leave information for employees

What do I do if I test positive for COVID-19?

  • If an employee tests positive for COVID-19, please contact your supervisor. 
  • If a student tests positive for COVID-19, please contact your faculty member(s). 
     
  • Additional information can be found in the  CCC COVID-19 Exposure, Symptoms, and Testing Protocol.

What do I do if an employee or student reports a positive test?

What do I do if I see someone on campus that has COVID-19 symptoms?

What do I do if I develop COVID-19 symptoms?

Stay home and avoid campus or other public venues. Please contact your immediate supervisor/faculty member to make appropriate arrangements that may include, but are not limited to, working from home and/or identifying a substitute to cover classroom needs, etc.  

 

Additional information can be found in the  CCC COVID-19 Exposure, Symptoms, and Testing Protocol.

 

According to the  Centers for Disease Control (CDC) Symptoms site, people with COVID-19 have had a wide range of symptoms reported – ranging from mild symptoms to severe illness. Symptoms may appear 2-14 days after exposure to the virus.   

 

People with these symptoms may have COVID-19:

  • Fever or chills
  • Cough
  • Shortness of breath or difficulty breathing
  • Fatigue
  • Muscle or body aches
  • Headache
  • New loss of taste or smell
  • Sore throat
  • Congestion or runny nose
  • Nausea or vomiting
  • Diarrhea

 

This list does not include all possible symptoms. the CDC will continue to update this list as they learn more about COVID-19.

Where can I get tested for COVID-19?

Free testing is available across Coconino County.  Contact the Coconino County Department of Health and Human Services for testing locations and schedules.   You can also contact your primary healthcare provider for information on COVID-19 testing.  

 

News and Updates

All College Budget Forum 10/26/20

Dear Colleagues,

 

Please mark your calendars for the next all-college forum on Zoom scheduled for this Thursday, October 29, 2020, at 4:00 PM.  We will use this time for the Coconino Community College “Budget Kickoff” and to answer any questions you may have. 

 

Some of our new colleagues may be wondering what this means.  CCC holds a Budget Kickoff every year when we are starting the budget development process.  We go over the details of where the College stands financially, and we establish basic assumptions about enrollment and revenues going forward.  We ask anyone who manages a budget to attend; however, this meeting is always open to everyone as it helps people understand the budget and how it is built.  All of the budget managers are asked to work with their team and their supervisor to develop the budget and ensure transparency across the College.  We then have Budget Hearings in the Spring so that budget managers can explain their budgets and requests for changes to their budgets.  The entire college community is invited to attend budget hearings as well.

 

I also want to share some news with you concerning our hiring freeze and how people work together across the College to best utilize skill sets and knowledge at CCC.  We now have three full-time positions that we will not fill until we have increased enrollment and increased revenue.  Every time we have an open position, the supervisors work together to determine if they can help each other out without filling certain positions. 

 

Help Desk:  As many of you know, Anthony Rivera, Client Services Technician, will be leaving the College at the end of October.  We will miss Anthony; however, we will not fill this position for now. To maintain superior service and keep response times up, the Help Desk will be staffed in person during the following hours.

  • Lone Tree:  Monday through Thursday, 7:00 AM to 6:00 PM.
  • Fourth Street:  Monday through Friday, 7:00 AM to 6:00 PM.

*Support outside of these staffed hours will be remote and just as effective during this time of mostly remote learning.  ITS requests that you continue to rely on the Help Desk and ITS for excellent customer support when you need it!

 

Foundation and Financial Aid:  With the recent loss of personnel in the Financial Aid Office, the Foundation and Financial Aid teams worked together to reorganize some processes which will result in the scholarship award function (currently located in the Foundation Office) moving to Financial Aid.  Because of her expertise in both the scholarship process and financial aid, Nicole Honanie (currently working in the Foundation) will transition to the Financial Aid Office effective November 2, 2020.  This reorganization will consolidate the scholarship process to create a more efficient student/customer service experience and is an excellent example of cross-departmental cooperation and efficiency improvement.  Given our current hiring freeze, the position in the Foundation will be left vacant at this time, and the President’s Office will continue to share staff and resources with the Foundation until further notice.

 

Business Office:  When Kris Harris moved to Financial Aid, that left the Business Office down one full-time employee in student accounts and accounting.  That position will not be filled until students return to campus full-time.

 

One last bit of information for you—CCC Spring Break will stay at the time currently scheduled (March 15-19, 2021).  Dr. Southerland has been asked this question a lot since NAU announced their change in Spring semester plans.  Some colleges/universities do not give Spring Break as a school holiday as CCC does; therefore, staff would lose this week if we did not take it as a holiday.  Also, many of our employees and students have children attending public schools, and our break is aligned with their break as much as possible.  For these reasons, the best decision on behalf of students and employees seems to be for us to keep our schedule.

 

I hope you can attend the All-college Forum this week – Zoom link coming soon. If it does not work into your schedule, and you want more information, we will send out notes concerning the presentation and discussion at a later time.

 

Have a wonderful week, and stay well.

 

Let’s Gear up for Spring 2020!

Arizona COVID-19 cases drop 75 percent after mask mandate

According to an Oct. 9  story in the Arizona Republic, COVID-19 cases in the state dropped by 75 percent after mask mandates began.

 

The report was published by the U.S. Centers for Disease Control and Prevention, and stated that after a stay-at-home order in the state expired on May 15, the daily average number of COVID-19 cases jumped alarmingly by 151 percent. In June, state health and local officials began implementing measures to slow the spread of the virus, including the use of face coverings, business closures, social distancing and sanitizing.

 

According to the report, cases declined by 75 percent between July 13 and Aug. 7.

President's Office Update October 1, 2020

Dear Colleagues,

 

We are looking forward to visiting with everyone who is available for our next College Forum scheduled for Friday, October 9, at 2:30 p.m.  We want to check in and see how everyone is doing and discuss some ideas for the Spring Semester.  We will also give updates on enrollment and hear your thoughts concerning how COVID-19 is impacting the College. 

 

Most of all, we want to take the time to thank everyone for the sacrifices you are all making during this difficult time.  We see people from many areas helping out other departments when they are short-staffed or experiencing an especially difficult workload.  We know that there are times when there seems to be no "right" decision, so everyone continues moving forward, doing the best we can with the resources we have.  We also see departments working on cutting back on their budgets and making difficult choices to keep the College strong during this time, and we are grateful for your many efforts in support of our students.  Did you know that Academic and Student Affairs developed a survey to receive student feedback concerning the Spring 2021 Semester?  They will share how they put students first in using that information to make plans for the semester during our Zoom forum.

 

I want to remind everyone that our COVID-19 page is updated weekly and shares considerable information from the Incident Command Team.  We are grateful for this team's work, and we know they are working hard to make good decisions about our safety.  During this entire time (can you believe it is over seven months now?), we have only had three students or employees who had been on campus notify the College that they tested positive.  The team acted quickly and made the appropriate notifications, always working to keep people safe.  We will continue to improve our processes as we listen to your feedback about what works well and what needs more attention.

 

As many of you know, the Lone Tree Campus is a polling location.  Coconino County found it challenging to find polling locations this year, and CCC is one of their busiest sites.  Being open to elections will make a big difference to our community.  With elections coming up on November 3, we will follow the same protocol that worked well for the primary elections.

  • The Lone Tree Campus will be closed for College Business, and most employees who serve at that location may work remotely once you have cleared everything with your supervisor.  Some departments, such as Security and Maintenance, may have different considerations for their work location and schedule.
  • The Fourth Street Campus and the Page Center will continue with their usual business processes.

 

We hope to talk with you on Friday, October 9.  Until then- please take care of yourselves and stay well.

 

With Gratitude,

 

Colleen A. Smith, PhD
President

 

Faculty and Staff Protocols - September 1, 2020

Hello CCC Faculty and Staff,

Coconino Community College takes the health and safety of its students and employees seriously.  To this end, we are establishing additional protocols to help prevent the spread of COVID-19.  All employees and students who visit any of the three CCC Campuses/Centers will be required to follow these protocols. 

 

For more information on the protocols already in place, please see our newly redesigned Coronavirus Information Website which includes CCC safety advisory, the return to campus plan and the recently updated COVID-19 Exposure, Symptoms, and Testing Protocol.

 

1)   Lanyards with CCC Identification for Students and Employees:

In addition to wearing face coverings, all students, faculty, and staff will be required to wear CCC identification on a lanyard when on-site at any three of the campuses/centers.  This practice will help security staff identify visitors and others who may need to complete a waiver form.

 

Lanyards and plastic id holders will be distributed to faculty with in-person classes on Tuesday, September 1, 2020, to hand out to students.  Students may also pick up a lanyard from the security desk.

 

This is a great time for employees to recycle all the lanyard holders in your desks.  If you do not have a lanyard, please see the security desk.

 

2) Student Check-In and Temperature Check:

  • Students will be asked to enter the campus near security to show CCC identification.  Students who have completed a wavier will be issued a sticker to display on their lanyard.   
  • Faculty members of in-person classes will take attendance at each class, noting “Y” on the attendance roster students who attended class. 
  • Faculty will ask students if they have completed the CCC Self-Check Protocol for COVID-19
  • Students will be asked to use the non-contact infrared thermometer to take their temperature, and students will determine if they have a fever or not.  Actual temperatures will not be recorded to avoid creating HIPAA protected health records.  Thermometers will be cleaned between each use with alcohol or disinfectant wipes.
  • Students who have a fever or any COVID-19 symptoms should return home, contact their faculty members and health care provider. 

 

3)  Employee Check-In and Temperature Check:

  • Employees will be asked to go to an employee sign-in station when they arrive on campus and show their CCC identification. 
  • Employees should use the non-contact infrared thermometer to take their temperature and will determine if the employee has a fever or not.  Actual temperatures will not be recorded to avoid creating HIPAA protected health records. Thermometers will be cleaned between each use with alcohol or disinfectant wipes.
  • Employees who have a fever or any COVID-19 symptoms should return home, contact their supervisor, and health care provider. 
  • Employees will be asked to sign-in to certify that they have completed the CCC Self-Check Protocol for COVID-19.

 

Employee sign-in tables are at the following locations:

  • Lone Tree: The employee sign-in table with a temperature check is set up near the security office. 
  • Fourth Street:  The employee sign-in table with a temperature check is set up at the empty wooden desk outside the SBDC office.
  • Page:  The employee sign-in will be located at the front desk along with the visitor sign-in log. 

 

4)  Children/Family Members and Pets:

During this time, we ask that students and employees come to campus by themselves.  Please make other arrangements for children and family members.

 

We also ask that everyone remember that pets are not allowed on campus unless they have been registered with the Human Resources or Disability Resources departments. 

Gregory Jay

Chief of College Security

 

Return to Campus Plan and Update on Fall 2020 Classes July 15, 2020

To our College Community:

 

Members of the Coconino Community College Executive Leadership Council and Incident Management Team have worked diligently to gather the information that will help guide all of us in the planning for our new academic year during this unusual and very difficult time of COVID-19.  Please know that we are listening to our entire College Community (students, faculty, and staff), and it is our desire to help provide an environment where everyone looks forward to learning and working together.  We want to provide as little disruption to the Fall semester as possible and help eliminate the chaos that is churning in everyone’s lives in any small way that we can.

 

Return to Campus Plan - We continue to update our Return to Campus Plan all along the way as new information is available, and as the COVID-19 landscape continues to change.  After gathering as much information (from various sources) as possible, we have made the difficult decision to move all of our Fall instruction to a virtual format except for classes that require hands-on instruction such as labs.   With NAU changing their start date to two weeks earlier, and FUSD changing their plans to teach virtually until sometime later in October, we find that our students and employees are a bit overwhelmed at how to prepare for this new normal.  Working to prepare the best and most interactive educational experience possible along with complicated work schedules, child care arrangements, the uncertainty of the virus, and concerns about the health our families, students, and colleagues have all played a part in the decisions.  The Phase III of the plan states that final decisions on Phase IV will be made during Phase III and we have now made those decisions.  As you review the plan, please know that any changes or additions we have made throughout this difficult time are highlighted in a color that designates the date of the changes/additions. 

 

I want to thank Academic Affairs for working hard to develop an instructional plan that will help everyone move forward into the Fall semester with the confidence that we will have fewer disruptions and that we have good and consistent information to provide to our students and the community.  I want everyone to know that I am amazed at the work of the College in every single department - you are communicating with students virtually and working to keep the College strong during this very unusual and complicated time.

 

Please see the attached documents that have been prepared by our Provost and our Senior Manager of Public Relations and Marketing.  This information will be shared internally and externally so that we can continue to communicate with our communities and our students.  The excerpt below is taken from the most recent rendition of our Return to Campus Plan that is attached and is always kept updated on our Web page.  We ask that you reach out to College leadership if you have questions.  If we do not know the answers, we will work to find out and get back to you!

 

Phase IV – Begins August 13  Begins July 20 – Faculty Contract begins August 13 for the academic year 2020-2021

*Campuses will be open for college business only and the College will continue with the philosophy of not scheduling public events on campus.   Students and Employees will wear a protective face-covering when entering campus, during any interaction where there are less than 6 feet between people, or when walking near others.  The following guidelines stated in previous Phases of reopening will continue throughout the Fall semester or until further notice.

 

  • Students and prospective students will be allowed to register for classes, make payments, use computer labs, etc.  Students will be required to wear a protective face covering when on campus and will be encouraged to make appointments and work with the college virtually whenever possible.
  • The “hands-on” portion of classes will be allowed to take place as long as strict social distancing is practiced, and there are groups of not more than ten involved.  [Faculty teaching in extremely large lab spaces that will accommodate social distancing with more than ten students will set the class size limit in collaboration with their Dean.]  Employees and students will be required to wear a protective face-covering in these settings.
  • The college will continue to hold meetings in electronic format.  There will be no in-person group meetings and reservations for meeting rooms will not be approved.
  • Supervisors are asked to develop a rotation schedule where employees may work in the office one week and work remotely the following week (if at all possible).  Employees who do not need to be in the office to get their work done or to meet with students may be encouraged to work remotely during this time.
  • Academic Affairs has finalized its plan for Fall classes and is in the process of implementing those changes.

 

*August 4 is election day and voting has been scheduled on the Lone Tree campus for quite some time.  When we contacted the elections officials to let them know that all events were canceled, they had no other options for another site to utilize.  We will close the Lone Tree Campus for College business on that day.  We are asking everyone to work remotely, and there will be a deep cleaning that night.  Flagstaff Police Department will be present to ensure everyone is wearing face covering and that only the Commons Area is used for voting.

 

Most sincerely,

Colleen A. Smith, PhD

President

President's Office Update July 9, 2020

To Our College Community,

 

As you may know, on July 8th, Coconino Community College was notified by one of our colleagues (college employee) that she tested positive for the COVID-19 virus.  Our first concern is for our colleague, and we want to show support and care during this challenging and confusing time.  Another concern is the questions we have received.  CCC wants to ensure that we address any concerns you may have and that you have the opportunity to understand as much as possible through continued communication.

 

We held a “de-briefing” session for two hours this morning with the College leadership team and the incident command team that is actively working on our response to the pandemic.  We discussed what we learned concerning what worked and what we need to improve upon if there are future positive tests.   Even though we discussed many details and fine nuances of our approach, there were two significant items that are important for everyone to understand.

 

  1. The College was prepared, and all protocols were appropriately followed.
  2. Not all members of the College community knew what the protocols were and why they were developed- thus causing anxiety.  (As we got into the details and shared information from both students and employees, we took notes, and we know that we continue to improve our process!)

 

So- what was the protocol that was followed?

 

The College followed Protocol #2 developed for an employee testing positive as listed below:

  1. HR made appropriate notifications, and the Incident Command Team swung into action with collaboration and communication
  2. The Supervisor and/or HR communicated with the department
  3. The legally required college-wide notification was sent out by the Senior Manager  Public Relations.  (He is the Public Information Officer on the Incident Command Team)
  4. County Health and Human Services Department was notified for Contact Tracing
  5. Employees who may have been potentially exposed have already been self-quarantining for more than a week and will continue for the minimum 14 days
  6. No classes were impacted at this time

 

Why is this protocol in place?

 

Some of the protocols in place were established for Institutions of Higher Education by the Department of Education and are required by law.  For example, the College is required to quickly inform the entire College community when we are notified of the first person testing positive (if they have been on campus within the last fourteen days). That is why the RAVE message was sent to everyone.  If another person ever tests positive, the requirements are different.

 

Some of the actions that take place are established by the College to demonstrate care and concern for the individual who tested positive and for the College community as a whole. 

 

Some of the actions that take place are recommendations from the CDC for Institutions of Higher Education.  We have pages of information from the CDC, and new information comes out all the time that we carefully monitor and put into place.  For example, requiring cloth face coverings when on campus, additional cleaning and sanitizing, working with local health officials, preparing the phased plan for returning to campus, requiring training for everyone as they return to campus, and having the plan approved by the County Health and Human Services Department, etc.  Several different people and departments spend many hours in addition to their regular jobs trying to use science to help keep our College community safe.

 

Some of the actions are based on legal requirements of the State of Arizona, the City of Flagstaff, or Coconino County.  For example, when the College was temporarily closed to in-person activity, it was in response to an Executive Order from the Governor.  Closing the campus gave everyone the ability to put into place specific protocols and cleaning activities that did not exist before the pandemic.  Our amazing Facilities staff has worked very hard to implement recommendations from the CDC.

 

Additional information that you may find of interest on the Harvard Medical School COVID-19 basics website that was updated on July 2, 2020:

 

“How long can the coronavirus that causes COVID-19 survive on surfaces? A recent study found that the COVID-19 coronavirus can survive up to four hours on copper, up to 24 hours on cardboard, and up to two to three days on plastic and stainless steel.” 

 

“How long is it between when a person is exposed to the virus and when they start showing symptoms?  Recently published research found that on average, the time from exposure to symptom onset (known as the incubation period) is about five to six days.  However, studies have shown that symptoms could appear as soon as three days after exposure to as long as 13 days later.  These findings continue to support the CDC recommendation of self-quarantine and monitoring of symptoms for 14 days post exposure.”

 

We still have a lot to learn about COVID-19, but please know that we are researching, learning from epidemiologists and health care professionals, staying in touch with the Coconino County Health and Human Services, and working hard to try and help our College community stay safe and healthy while on campus.

 

Please let us know if you have any questions, and if we do not have the answers, we will try to find the information for you as soon as possible.  Please know that we will continue to improve our processes, provide communication, and seek to keep you informed as much as possible.

 

Please stay well and take care of yourselves and your loved ones.

 

Most sincerely,

Colleen A. Smith, PhD

President

President's Office Update July 8, 2020

Good afternoon,

 

Coconino Community College was notified today that a Lone Tree Campus employee who had recent exposure to COVID-19, has tested positive for the virus.

 

The employee, who has not been on campus since June 30th, is entirely asymptomatic, and the employee will be quarantining at home in accordance with Coconino County Department of Health and Human Services guidelines. The employee was consistently diligent in safety measures of wearing a protective face covering and maintaining social distancing. Our sincere and deepest well wishes go out to the employee and family.​

 

The employee’s supervisor has been notified as well as County Health and Human Services for contact tracing in accordance with our recently adopted protocols. The area where the employee works has already undergone a thorough sanitizing, coordinated by the CCC Facilities crew.

 

Sincerely,

Larry Hendricks

Senior Manager Public Relations and Marketing

Coconino Community College

Fall Class Update June 18, 2020

Dear CCC Students:

 

We have received many questions about what Fall 2020 classes will look like at CCC. After lengthy discussion about how to keep our students and faculty safe while still helping students get the classes they need in a format that works for them, here’s our plan.

 

1) Fall 2020 classes will start and end as scheduled (Monday, August 24 – Saturday, December 12).

 

2) All classes will be completely online after the Thanksgiving holiday in case there is a surge in COVID-19 cases late in the fall. CCC students living in NAU housing will be allowed to stay through the end of the CCC semester.

 

3) Unless there is a new stay-at-home order, all CCC campuses will remain open for students to use the computer labs and meet one-on-one with instructors, tutors, advisors, etc. through the end of fall semester. Safe practices, including social distancing and face coverings, will be followed on campus. Students should continue to take advantage of CCC's online advising and other services where possible. Free WiFi is available in our parking lots.

 

4) Students can choose from four types of Fall 2020 classes, which will be visible to you as you register for classes:

     a. INPER: In-person classes will meet in the classroom at the days and times listed. Students and instructors will be required to wear masks, and seats will be spaced out to allow for six-foot social distancing. After Thanksgiving, these classes will meet by Zoom.

     b. VIDCF: Videoconferencing classes will meet by Zoom at the days and times listed. In most cases, students will be joining an in-person class that meets at the same days and times.

     c. WEB: Online classes do not have set days and times; students complete learning activities and assignments completely online in Canvas.

     d. HYBRD: Hybrid courses combine an in-person or videoconference session at the days and times listed with online learning activities and assignments in Canvas. Although hybrid courses meet for fewer set hours each week, the total amount of work is the same.

 

5) Placement testing requirements are not being enforced for Fall 2020, so please select the courses that are most appropriate for your skill level. Information can be found at https://www.coconino.edu/course-placement.

 

6) CCC will be reducing the caps on in-person classes immediately and will be adding additional videoconferencing, online, and hybrid classes over the next few weeks. If you have already signed up for in-person classes and you would like to switch to a different type of class, we encourage you to make the switch AFTER the 4th of July weekend so that you can see the full range of options. A CCC representative will be contacting you if any of the schedule changes impact a class that you added before July 4th. As always your academic advisor is available to assist you.  To schedule an appointment and learn how to add and drop classes, visit https://www.coconino.edu/advising.

 

Thank you for working with us to make Fall 2020 a great semester!

 

Sincerely,

 

J. Nathaniel Southerland, PhD

Provost

President's Office Update June 17, 2020

Dear Colleagues,

COVID-19 is on the rise again in Arizona, and we are all working diligently to stay the course in our efforts to help keep our College Community safe from the virus.  I have a few updates to share with you and hope these will be helpful to you.

All Phase II guidelines found in our Return to Campus Plan will continue in Phase III, which was scheduled to begin July 13.  I will list those below for your convenience, along with some additional information.

  • Supervisors (unless approved to work from home) and employees who are designated by their supervisors will work from campus starting May 26, and the campuses will be open for college business only.
  • Human Resources will provide guidance and training on various issues concerning the return to campus for all employees with specific responsibilities for supervisors concerning health and wellness of direct reports.
  • Students and prospective students will be allowed to register for classes, make payments, use computer labs, etc.  Students will be required to wear a protective face covering when on campus and will be encouraged to make appointments and work with the College virtually whenever possible.
  • The “hands-on” portion of classes will be allowed to take place as long as strict social distancing is practiced, and there are groups of not more than ten involved.  Employees and students will be required to wear a protective face-covering in these settings.
  • Employees are asked to bring lunch in coolers if necessary and bring their pre-made coffee, etc.  The kitchens will not be utilized during Phase II.
  • Take-out food may be purchased at Alejandro’s, but chairs have been removed so that people cannot sit together.
  • The College will continue to hold meetings in electronic format.  There will be no in-person group meetings during Phase II, and reservations for meeting rooms will not be approved.
  • During Phase II, decisions will be made concerning details of which Phase II features will continue into Phase III.

 

Additional information: 

  • Supervisors are asked to develop a rotation schedule where employees may work in the office one week and work remotely the following week (if at all possible).  Employees who do not need to be in the office to get their work done or to meet with students may be encouraged to work remotely during this time.
  • Maintenance will place an infrared thermometer at the security desk or the front desk on each campus with instructions for use. If you would like to do a self-check, you are welcome to use the thermometer.  There will be no tracking or documentation of the results.  Please disinfect the thermometer after use with sanitizing product issued with the thermometer.

 

Thank you- please take care and stay well.

Colleen A. Smith, PhD

President

President's Office Update June 3, 2020

Dear Students, Colleagues, and Friends of Coconino Community College,

 

For many of us, COVID-19 has intensely altered and distorted our lives in contrast to our usual safety net of how we view and live in this world.  Besides the terrible impact of this illness on friends and loved ones, the loss of income and constant worry about today, tomorrow, and the future keeps many people frozen in time.  Without the emotional and financial support to move forward and make decisions about life, this fear of the unknown is causing anxiety to a level never before experienced by many people. 

 

And yet, as I watch the civil unrest continuing to grow throughout our nation, I am sadly reminded once again of how many of our friends and neighbors (close by, throughout the nation, and throughout the world) have always lived with and continue to live with fear of the unknown.  Now, more than ever, that sense of community that is at the heart of the community college mission is important for students, co-workers, friends and neighbors throughout our great country.  It is through community that we listen, learn, and seek to understand.  It is through community that we demonstrate our support and care for others.  And it is through community that we can overcome those fears and accomplish our dreams for a vibrant future.

 

The philosophy that drives Coconino Community College of valuing all people demonstrates our commitment to creating an environment that provides opportunities for learning and innovation to everyone who comes through our doors.  We are a community of learners, and, as stated in our core value of diversity, “we appreciate and welcome cultures, identities, beliefs, experiences, and all that makes us unique.”  Even though we live in an uncertain time, please know that Coconino Community College is proud to serve as your community. 

 

Valuing People: Diversity Statement

Coconino Community College recognizes and respects diversity and the value it brings to our communities. We appreciate and welcome cultures, identities, beliefs, experiences and all that makes us unique. CCC champions and takes action to build an inclusive work and learning environment. We are allies and advocates, navigating a respectful dialogue about our shared humanity. 

 

Guiding Principles

  • Put Students First                                                      
  • Listen, Learn, and Collaborate    
  • Act and Respond with Integrity                                             
  • Communicate with Honesty, Dignity, and Respect
  • Demonstrate Exceptional Stewardship of Public Resources
  • Continually Strive for Excellence as a Community of Learners
  • Provide a Safe Environment that Reinforces Learning and Innovation

 

With gratitude for our community,

Colleen A. Smith

President

President's Office Update May 14, 2020

Hello, CCC students,

 

I am happy to inform you that Coconino Community College campuses will be open to students and prospective students starting on Tuesday, May 26. 

 

After Arizona Governor Doug Ducey announced plans to lift the state’s stay at home order, College Leadership worked with the Coconino County Department of Health and Human Services to develop a plan for reopening campus. 

 

While we encourage students to continue working with the College virtually wherever possible, College staff will be available in-person to all students and prospective students as needed for College business. Computer labs will also be available.  

 

Please check the College’s website (www.coconino.edu)  often. As the situation changes, the College may change days and times the campuses are open.

 

CCC values the health and safety of staff, faculty, and students. Anyone who visits the CCC campuses will be required to wear a protective face covering, in compliance with guidelines issued by the U.S. Centers for Disease Control and the Arizona Department of Health Services.

 

Maintenance and security personnel at CCC have worked diligently to help establish appropriate physical distancing measures on all campuses along with signage to provide instruction on social distancing. CCC will continue to adapt and implement cleaning and sanitation practices for student and employee safety.

 

Wherever possible, classes for the first summer session that begins on June 1 have been transitioned to online formats. For classes that require hands-on sessions, strict social distancing will be practiced, and no more than ten people will meet at a time. Staff, faculty, and students will be required to wear protective face coverings. College leadership and faculty are continuing to work on a variety of plans for the fall semester during this uncertain time. 

 

All of us here at Coconino Community College want to make your educational journey successful and safe, and we wish you and your families continued health and safety as well.

 

Sincerely,

Colleen A. Smith, PhD

President

Coconino Community College

CCC Cares Grant to Eligible Financial Aid Students

On May 7th, CCC awarded $600 CCC CARES Grants to eligible financial aid students. This money is to assist eligible students with the disruption of campus operations due to coronavirus (including eligible expenses under a student’s cost of attendance such as food, housing, course materials, technology, health care, and child care).

Office of the Provost Update April 30, 2020

Dear Students –
 

Summer classes are on at CCC, and going to school is a great way to get ahead when the job market is uncertain! To help you move forward given the challenges with placement testing during the COVID-19 closures this spring, CCC is temporarily suspending placement requirements for Summer 2020 only. Starting the week of May 4th, you will be able to sign up for any summer term class that has a placement testing requirement, even if you haven’t taken the ACT, SAT, or Accuplacer. Please go to https://www.coconino.edu/advising to sign up for an advising session and for more information on selecting the Math and English class that best fits your needs and abilities.
 

Sincerely,

J. Nathaniel Southerland, PhD

Provost

President's Office Update April 29, 2020

Good afternoon, CCC community,

 

Today, Arizona Governor Doug Ducey extended his “Stay Home, Stay Healthy, Stay Connected” executive order through May 15.

 

For Coconino Community College, that means we will stay the course and maintain current levels of safety and protection for you and CCC’s students during this COVID-19 pandemic.

 

To be in compliance with the governor’s order and recommendations from the U.S. Centers for Disease Control and Prevention and the Arizona Department of Health Services, CCC is observing the following:

-       All buildings will continue to remain closed to public access through May 15. Employees, except for essential staff in Facilities, Security and the Business Office, will continue to work remotely. Any faculty or staff members who need access to the buildings will continue to do so through the “after hours” process outlined in CCC policy and procedure and will continue to sign in and out.

-       Social distancing and sanitizing protocols will continue. Please wear protective masks in accordance with CDC recommendations.

-       Summer hours, Monday through Thursday, will continue.

 

As you know, CCC is making all the preparations for “virtual” ceremonies for Commencement and the Nurse Pinning. Please visit the CCC website here​ for details.

 

Thank you all for working together and providing great learning opportunities and services for our students.

 

More information will be provided soon, and we will continue to offer updates on our website at www.coconino.edu.

 

Thanks,
 

Larry

Larry Hendricks

Senior Manager Marketing and Public Relations

Coconino Community College

President's Office Update April 27, 2020

Dear Colleagues:
 

We are nearing the end of the semester, and many members of our College Community are wondering what comes next.  Approximately 100 employees ZOOMed in for our All-College Town Hall meeting last week and asked great questions.  We have another meeting scheduled for this week (Tuesday, April 28th at 1 pm), and we plan to continue to provide future updates.  Before I go any further, I would like to share my heartfelt thank you to our entire College for pulling together at this difficult time so that we can help students in every way possible.
 

I did not know it would even be possible to move all of our services to a virtual format with such short notice.  Not only did you demonstrate that it is possible, but you have accomplished this with great finesse. As always, our Administrative Support Staff in all areas have jumped in to solve problems and keep the work of the College running as smoothly as possible. 
 

I know our faculty have put in unbelievable hours to migrate face-to-face courses to online or ZOOM delivery.  Not only was this a monumental task, but they continue to reach out to students in every way possible to help them succeed.  They also continue to help each other out by sharing ideas and learning material.  Dr. Southerland shared with me the amazing work of the Lead Faculty and everything they are doing to work with full-time and part-time faculty across the College.  I look forward to sharing this information with our District Governing Board.
 

IT moved quickly and helped prepare the College for this transition—even volunteering to meet students in the parking lot to check out laptops to complete their course work.  Learning Services and the TLC have all met the challenge of working with students and faculty to ensure we are providing the best possible delivery of courses during this quickly changing environment and to keep the curriculum and assessment work strong as we move forward. 
 

Academic and Admissions Advisors have been reaching out to help students plan for successful summer and fall semesters.  Financial Aid was one of the first offices to develop a “work from home” plan and help everyone be confident that we can meet students where they are!  Enrollment Services jumped in right along with Financial Aid and demonstrated that yes, indeed, we were all up to the challenge. 
 

Our Marketing and Public Relations folks have developed a new alumni program with Web Page and marketing collateral as well as developing calendars and new materials for recruitment.  They have also played an integral part on the Incident Command Team along with Security and Maintenance. The Foundation Board has continued to meet, and the scholarship selection process is right on track. 
 

Maintenance has been preparing our campuses with social distancing materials, as well as making repairs such as the flood at the Fourth Street Campus.  Purchasing has been on campus the entire time so that they can receive the goods shipped to the College and order materials and prepare contracts for a variety of things like repairing the roof problem that caused the Fourth Street flood.

And yes, we have continued to get paid- thank you, Business Office- enough said!  The Business Office has also been working to prepare and then completely redo the budget for DGB approval due to the decline in enrollment, decline in taxes, etc., that impact our revenues and our budget as part of the COVID-19 pandemic impact to the College.    Human Resources has proven to have superpowers in getting our interviews done via ZOOM and not losing any of the terrific candidates they recruited to apply. 
 

Also, please join me with a big thank you to those who have been making hospital masks for donation to Tuba City Hospital and cloth masks to share throughout the College with those who need them.
 

What’s Next?
 

  • CCC will not hold any events on any of our campuses for the summer.  Whether or not we can hold face-to-face classes this summer is still a question that will depend on the action of the Governor.  Academic Affairs is working to be prepared with a variety of solutions.  If we are allowed to hold any labs or “hands-on” training on campus, we will work to ensure social distancing, etc.  Right now, the focus is on our students and employees, so we will not be inviting anyone from the community to come to our campuses for any type of event.
  • The Governor has developed a working group to make a recommendation concerning whether or not to extend the Executive Order currently in place or to begin to open up the state slowly.  As soon as we have more information, we will use it to help inform our short-term and long-term plans at CCC.  There is a press conference today at 3 pm that should provide additional information on the Governor’s plans.
  • CCC is serving on a task force in Flagstaff that is meeting this week to discuss possibilities of how we may go forward. We will also work with Coconino County to determine the best way to serve our students throughout the County.
  • Commencement!  The Marketing Department and Commencement Committee are working hard to implement plans for a wonderful “virtual” Commencement for our students.  We will also send out a “Graduation in a Box” to all students that will include their tassel, the newly designed alumni pin, and several other ways to help them remember their time at CCC.  To complete the videos and create the boxes with memorabilia, the official commencement date has been moved to May 15th.
     

Again, please accept my sincere thank you.  I hope to see you soon and under healthy circumstances!  Wishing health and wellness to you and your loved ones.
 

Onward to a bright future at Coconino Community College!
 

Colleen A. Smith

President, Coconino Community College

President's Office Update March 31, 2020 - Employees

Good morning, colleagues,

 

As you all may be aware, Arizona Gov. Doug Ducey issued an executive order Monday afternoon, called “Stay Home, Stay Healthy, Stay Connected.”

 

In response to the governor’s order, instruction will continue at Coconino Community College, but starting today, March 31, 2020, at 5 p.m., all buildings will be closed to public access through April 30. This means that all employees, except for essential staff in Facilities, Security and the Business Office, will now be working remotely. Work with your supervisors to ensure that you can continue to offer your services and do whatever you can to help students. Any faculty or staff member who needs access to the buildings will have to do so through the “after hours” process outlined in CCC policy and procedure, and will have to sign in and out.

 

The college has already addressed many of the issues covered in the governor’s order. Instruction, whenever possible, has been migrated online or will be delivered with alternative methods. Social distancing and sanitizing protocols were put in place in accordance with guidelines from the Centers for Disease Control and Prevention and the Coconino County Department of Health and Human Services. No COVID-19 cases among our employees or students have been reported to us, and we will immediately make notifications in the event that changes.

 

Students who have been using the building computer labs for access to their coursework will now have to find alternative methods to do so. CCC Information Technology Services has a limited number of laptops available for students that will be distributed on a basis of need. Internet service through CCC Wi-Fi will be available from the parking lots of all three locations. Students who take advantage of CCC Wi-Fi in the parking lots will need to follow social distancing protocols. In accordance with our “Students First” guiding principle, every effort should be made to help the students be successful. Please remind them that all CCC departments will be available online to help them continue their educational journey during this most unusual time in our country and in the world, and if they believe they are unable to do so, we must strive to help them find an acceptable resolution.

 

We will continue to offer updates on our website at www.coconino.edu.

 

I am confident we can all pull together and weather the events unfolding around us. Please, remember to take care of yourselves and your families. Be safe and stay healthy. Onward!

 

Colleen A. Smith, PhD

President, Coconino Community College

President's Office Update March 31, 2020 - Students

Arizona Gov. Doug Ducey issued an executive order Monday afternoon, requiring all Arizona residents to “Stay Home, Stay Healthy, Stay Connected.”

 

In response to the governor’s order, instruction will continue at Coconino Community College, but starting today, March 31, 2020, at 5 p.m., all buildings will be closed to public access through April 30. No students, except special circumstances, will be able to access any of our sites throughout the county.

 

The college has already addressed many of the issues covered in the governor’s order. Instruction, whenever possible, has been migrated online or will be delivered with alternative methods. Social distancing and sanitizing protocols were put in place in accordance with guidelines from the Centers for Disease Control and Prevention and the Coconino County Department of Health and Human Services. No COVID-19 cases among our employees or students have been reported to us, and we will immediately make notifications to you in the event that changes.

 

Those of you who have been using the building computer labs for access to your coursework will now have to work with your instructors to find alternative methods to do so. CCC Information Technology Services has a limited number of laptops available for students that will be distributed on a basis of need. Internet service through CCC Wi-Fi will be available from the parking lots of all three locations. Students who take advantage of CCC Wi-Fi in the parking lots will need to follow social distancing protocols. In accordance with our “Students First” guiding principle, every effort should be made to help you be successful. All CCC departments – Financial Aid, Registration, Student Services, Academic Affairs – will be available online to help you continue your educational journey during this most unusual time in our country and in the world, and if you believe you are unable to do so, we must strive to help you find an acceptable resolution.

 

We will continue to offer updates on our website at www.coconino.edu.

 

My wish for you all is to take care of your families and loved ones, to be safe and to stay healthy. Onward!

Colleen A. Smith, PhD

President, Coconino Community College

Families First Coronavirus Response Act (FFCRA) Update March 31, 2020

The Families First Coronavirus Response Act (FFCRA) discusses the expanded family leave and medical leave that specifically addresses coronavirus effects on employees.  Contact HR if you have any questions about the FFCRA.

Image of Families First Coronavirus Response Act flyer

Options for Completing Spring 2020 Courses - March 27, 2020

We know that the COVID-19 emergency has made it hard for all of us to go about our normal activities. However, CCC and its faculty and staff are committed to helping students succeed this semester. Although option 1 is the best for most students, all CCC students now have the following options for their in-progress Spring 2020 courses only:

 

  1. Complete their Spring 2020 course(s) for a letter grade as usual.

 

  1. Choose an Incomplete ("I") grade and work with their professor(s) to submit an Incomplete Grade Contract (found on the Registration Forms page)
     

**NOTE: All remaining coursework will need to be completed by the end of Fall 2020 unless other arrangements are made between the professor and student. If remaining coursework is not completed, the actual letter grade earned by the student will be posted to their academic record after the contract expires.**

 

  1. Choose a Satisfactory/Unsatisfactory ("S"/"U") grade instead of a letter grade and submit the Satisfactory/Unsatisfactory Form (found on the Registration Forms page) with their instructor’s signature for each course by April 24th, the spring semester withdrawal deadline.

     

**NOTE: According to CCC policies, a grade of Satisfactory ("S") counts as a successful course completion with a grade of C or higher, but it does not count toward a student’s GPA. Grades of "S" earned in Spring 2020 only will be allowed to count toward a degree or certificate requirement and will be accepted in transfer by Arizona universities. However, a grade of "S" will not satisfy a course or program prerequisite where the requirement is a grade of B or higher. In addition, universities outside of Arizona may not accept a grade of "S" when a CCC student transfers or applies for a professional or graduate program. Finally, some employers who require a grade of B or higher to reimburse their employees’ tuition may not accept a grade of "S" for tuition reimbursement.**

 

  1. Withdraw from their Spring 2020 course(s) by April 24th through the CCC registration system.

**NOTE: Students who withdraw from a course will receive a grade of "W" on their transcripts and will have to repeat the course in its entirety to receive credit for it. While a Request for Refund may be submitted (see "Request for Refund" at the bottom of the Student Accounts page), refunds will only be granted in extenuating circumstances where the three options listed above were not applicable.**

CCC Needs Student Feedback March 25, 2020

Dear CCC Students:

 

Due to recent circumstances, CCC in-person courses have been adapted into the online format.  As a CCC student, we would really like to hear from you so that we can better understand and offer support when and where it is needed.  Please take a moment to complete this brief survey.   In addition, please refer to the recommendations for student success and available resources on the Information for Students page.

 

Thank you for you input!

President's Office Update March 24, 2020 - Moving to Summer Hours starting March 30th

Good afternoon,

 

Coconino Community College will move to regular college summer hours beginning the week of March 30.

 

CCC has historically held all campuses open Monday through Thursday and closed on Friday, Saturday and Sunday during the summer because there is considerably less foot traffic during those months. Employees are required to work with their supervisors to ensure they develop a work schedule that meets the needs of the students and accomplishes the mission of the college. There are a variety of schedules that supervisors approve during the summer. As examples, some employees choose to work four 10-hour days, and some employees choose to use a small amount of Personal Time Off hours each day.

 

As of Monday, March 30, CCC will move to the summer schedule and will be open Monday through Thursday until the end of Summer 2020, when we are preparing for the Fall 2020 semester. Please work with your supervisor on your schedule.

 

Classes during this uncertain time are currently back in session, and CCC faculty and staff have been working hard developing plans to maintain continuity of service to help students continue along their educational paths. Many classes have transitioned or are transitioning to alternative methods from face-to-face instruction.

 

Sincerely,

Larry Hendricks
Senior Manager Public Relations & Marketing

President's Office Update March 23, 2020

March 23, 2020


Hello, CCC community,
 

Welcome back from Spring Break. It is my hope that, although it may have not gone as planned, that it was restful.
 

Classes during this uncertain time are back in session. And I want to assure you that we sincerely want to help you move forward in your educational goals. To that end, CCC faculty and staff have been working hard developing plans during this uncertain time on how they will maintain continuity of service, supporting each of you and serving our communities.
 

If you have questions that are not covered in the updates found at www.coconino.edu, please let faculty or staff know about it. We don’t have all the answers yet, but please feel confident that we are busy making this process work for the diverse backgrounds of our students, faculty and staff. As of today, many classes are transitioning to online, but for those students and faculty who find access challenging, we have developed or are developing other solutions, such as mailing materials to students.
 

Although all events have been canceled, the campus computer labs at all three locations remain open for the time being, but they are available on a limited basis for students who cannot access coursework online. If you need services at one of CCC’s campuses, we are open.
 

Facilities staff have worked diligently to adhere to Coconino County Health and Human Services and CDC guidelines for “social distancing” and continue to sanitize high traffic areas during the course of the day. Please do your share by following these guidelines as well.
 

We are dedicated to making updates to the entire college community on a regular basis in order to help bring a sense of normalcy to this disruption.
 

Summer and Fall registration are moving ahead as planned.
 

For the latest information from CCC, I encourage you to visit our website.
 

With community spirit outlined in our name, we will strive in the coming days and weeks to weather this trying time, together. Thank you, and Onward!


Sincerely,
Colleen A. Smith, PhD
President

President's Office Update March 21, 2020

Hello everyone,

 

On Monday, March 23rd, this very unusual Spring Break at Coconino Community College will officially be over.  Students and employees of the College may have some anxiety because we are navigating higher education in a way never before at CCC.  I want to encourage our entire college community to remember what you have always made evident before—we have determination and grit at CCC!  Please remember that we are all in this together, and we will continue to demonstrate that we value people above all else.  So, what does this mean as we find our way?

 

Students:  Remember, you do not need to come to campus unless you need to use a computer. We have been making plans during the past week to allow you to complete your classes.  All of our student services areas have developed strategies to ensure we can provide tutoring, accommodations for those with disabilities, advising, financial aid counseling, etc.  Yes, we may have to do a little problem solving and work out some challenges along the way—we will need you to help us with that.  Please remember that our computer labs will be open at all three CCC locations: Lone Tree and Fourth Street in Flagstaff and the Center in Page.

 

Faculty:  We know you are trying to develop different methods of teaching and learning, and that takes time.  As the experts in your discipline, we know you are the ones who can be creative and figure this out to help our students be successful.  You may wish to let students know that you will be in touch a little later (perhaps a week from now?) to give yourselves and students time to plot a course (pun intended) for continued learning.  Deans and Lead Faculty will share ideas and be of assistance, whether online, over Zoom, or standing six to ten feet away down the hall!  Dual Enrollment Faculty, I realize high school students are not yet returning to class.  Again, we will all need to work together to figure out the timing for these students.  We do not have all the answers at this point, and that is okay.  The rest of our Spring Semester, including timelines, may end up looking very different!

 

Staff:  I know we are up to the challenge!  We may miss a few calls or provide information that is a little confusing, but we will get better.  And our students will know that we are working hard to serve their educational needs.

 

And now, I need to share some information so that you will know how to find your way on Monday if you come to campus. 

 

Fourth Street

Faculty, staff, and students who come to campus are asked to park at the library, which is closed.  Our security staff will be present to help guide you.  Since many students, faculty, and staff will not be coming to campus in person, we think this will work for everyone.  Please enter the campus at the main entrance.  The county is using the parking lot to collect samples for testing, and they understand you will be returning.

 

Lone Tree

Faculty and staff may enter through the maintenance area as you many of you usually do.  The only other outside entrance we will have open is the main front door.  Security will be available to help everyone navigate.  The hall to the computer lab will be open, but most of the other parts of campus will be closed off. 

 

Page

Most of the campus will remain locked, but the main door will be open, and the computer lab made available.

 

If you have any questions, please give us a call!  If we do not know the answer, we will figure it out!  I may see some of you Monday, and I may not.  That is okay.  Please respect the concept of social distance, be kind if you see someone in stress, and WASH YOUR HANDS!!!

 

And now we are off and running!  Onward!

Colleen A. Smith, PhD

President

President's Office Update March 18, 2020 - Students

Dear Students,

 

Please know that student success is our first priority at Coconino Community College.  If you have questions after reading this message, I encourage you to contact your instructor beginning March 23rd (after Spring Break).  With the understanding that the Core Value guiding CCC is found within our Diversity Statement, please know that we are working to develop strategies that serve students and employees with various life situations during the COVID-19 pandemic.

 

Valuing People: Diversity Statement

Coconino Community College recognizes and respects diversity and the value it brings to our communities. We appreciate and welcome cultures, identities, beliefs, experiences, and all that makes us unique. CCC champions and takes action to build an inclusive work and learning environment. We are allies and advocates, navigating a respectful dialogue about our shared humanity.

 

  1. I have been working with key leadership individuals to continue planning and develop strategies for the success and wellness of our students and employees.
  2. CCC is working closely with Coconino County Health and Human Services and will continue to follow their recommendations along with the Centers for Disease Control and Prevention (CDC), State of Arizona Department of Health Services, and the Governor’s Office.
  3. All events and meetings that include more than ten people at CCC will be canceled or moved online through May 15th.  
  4. As a College, we will develop creative ideas for commencement so that students feel honored, and we can all celebrate your success.
  5. As a general rule, face-to-face courses will not meet as scheduled throughout the remainder of the Spring semester and instead will be completed through a variety of methods.  Faculty members will work with students to ensure you can complete your Spring 2020 classes. 
  6. Computer labs at the Lone Tree, Fourth Street, and Page campuses will be open for student and employee use only, with social distancing required.
  7. Community use of CCC facilities will not be allowed until further notice.  We also ask that you do not bring family members to campus at this time.
  8. If you are sick or are experiencing any symptoms, please do not come to campus.
  9. CCC will establish a phone bank after Spring Break to answer questions and help provide support.

Yes- people are our core value- all people as communicated in our diversity statement.  Therefore, we are implementing strategies for wellness and success, and we will continue to build on that as we go forward. 

 

Sincerely,

Colleen A. Smith, PhD

President

President's Office Update March 18, 2020 - Employees

Dear Colleagues,

 

Please read carefully.  After reading, if you have questions, please contact your supervisor.  With the understanding that the Core Value guiding CCC is found within our Diversity Statement, please know that we are working to develop strategies that serve students and employees with various life situations during the COVID-19 pandemic.

 

Valuing People: Diversity Statement

Coconino Community College recognizes and respects diversity and the value it brings to our communities. We appreciate and welcome cultures, identities, beliefs, experiences, and all that makes us unique. CCC champions and takes action to build an inclusive work and learning environment. We are allies and advocates, navigating a respectful dialogue about our shared humanity.

 

  1. President Smith has been working with key leadership individuals to continue planning and develop strategies for the success and wellness of our students and employees.
  2. CCC is working closely with Coconino County Health and Human Services and will continue to follow their recommendations along with the Centers for Disease Control and Prevention (CDC), State of Arizona Department of Health Services, and the Governor’s Office.
  3. Several actions are taking place on campus before the return of employees on March 23rd, including actions recommended by OSHA.  These changes will ensure 6 feet of social distancing for the workplace during the COVID-19 pandemic.
  4. All events and meetings that include more than ten people at CCC will be canceled or moved online through May 15th.  
  5. As a College, we will develop creative ideas for commencement so that students feel honored, and we can all celebrate their success.
  6. Spring Semester face-to-face courses (including labs) will be completed through a variety of methods for the remainder of the semester (such as rescheduling lab sessions, online, Zoom, and other distance delivery modalities, etc.)  We must determine if all students have access to online connectivity and a computer.  If not, we will ensure students can continue their courses through other methods.
  7. Academic Affairs will be contacting all faculty (full-time and part-time) to ensure they are developing plans for continuity of instruction. 
  8. Computer labs will be open for student and employee use only, with social distancing required.
  9. Community use of CCC facilities will not be allowed until further notice.
  10. If you are sick or are experiencing any symptoms, please do not come to campus.
  11. If you run out of accrued sick leave/PTO, compassionate sick leave will be available.
  12. Up to 30 days of sick leave may be taken without a doctor’s note, by special approval of the President.
  13. All supervisors are asked to develop plans for various employees to work from home if at all possible.  Please contact your supervisor to determine if it is possible to work from home for a period of time because of child care needs, self-quarantine due to possible exposure from traveling, etc. During this difficult time, we ask that you not bring your children to work. 
  14. People who are out sick should check in with their supervisor daily, if at all possible.
  15. CCC will establish a phone bank to answer questions and help provide support.

Yes- people are our core value- all people as communicated in our diversity statement.  Therefore, we are implementing strategies for wellness and success, and we will continue to build on that as we go forward. 

 

Sincerely,

Colleen A. Smith, PhD

President

President's Office Update March 11, 2020

Good afternoon,

 

Spring Break is near, and students, faculty and staff will be embarking on trips all over the country and even farther abroad. Remember, as the Centers for Disease Control and Prevention website states, “Not all Spring Break destinations are created equal: Some have specific health risks you should be aware of.”

 

As public information officer for our college, I am tasked, as a Federal Emergency Management Agency certified communicator, with sharing important information in order to help you feel confident that Coconino Community College is doing its best for the health and safety of students, faculty, staff and community members.

 

To that end, President Colleen Smith and the senior staff at CCC would like me to make regular updates to you with regard to the latest information and the college’s preparedness to the concerns surrounding the Coronavirus (COVID-19) outbreak. We all wish you a fun Spring Break, but please return home healthy and safe. Therefore, we ask that you all be informed about the risk of infection where you are planning to go so you can take appropriate precautions.

 

Although the risk of contracting Coronavirus in Coconino County is low and no cases have been reported as of today, here is what CCC has been doing to prepare:

 

  • Website: CCC has developed a webpage, https://www.coconino.edu/coronavirusto act as a repository of information, a central hub that students, faculty, staff and community members can visit to get questions answered. The information covers topics that include what COVID-19 is, how it spreads, how to help prevent the spread and how CCC is responding. Additionally, there are links to the Coconino County Health and Human Services Office of Health Services and the Centers for Disease Control and Prevention to offer more information.

 

  • Classes: Provost Dr. Nate Southerland has invited all faculty to prepare a plan for continuing instructional activities if students are prevented from attending in person. CCC has a variety of tools that enable students to learn remotely. Also, faculty have been given information on how to respond if they or their students develop flu-like symptoms.

 

  • Facilities and Security: Kurt Stull, Executive Director of Facilities and Security, has developed a cleaning/sanitizing plan for all of CCC’s campuses. That plan includes the wiping down of all desks in each classroom every night and the wiping of door handles in high-traffic areas.

 

Upon everybody’s anticipated return to classes on Monday, March 23, I will make weekly updates to you (more frequently if circumstances make it necessary) on what CCC is doing in order to help keep the health and safety of students, faculty, staff and community members of highest concern. Until then, either visit our website for more information, or visit the following:

 

Sincerely,

Larry Hendricks

Senior Manager Public Relations & Marketing

 

President's Office Update March 2, 2020

Dear Colleagues,
 

Are you aware that Coconino Community College has an Incident Command Team provided with training in preparation for various types of critical emergency situations?  Although the College is not currently experiencing a critical emergency of any kind, the CCC Team is actively collaborating with Coconino County Health and  Human Services (CCHHS) in monitoring county, state and federal recommendations concerning any type of infectious disease outbreak.  So, what does this mean to our College Community?
 

Although the immediate risk of the new coronavirus, COVID-19, is believed to be low at this time, CCHHS recommends that everyone take actions to help prevent the spread of all respiratory viruses including the flu and COVID-19.
 

  • Get a seasonal flu shot
  • Wash hands frequently
  • Avoid touching eyes, nose or mouth
  • Avoid contact with people who are sick
  • Cover your mouth when coughing or sneezing
  • Stay home when you are sick
  • Clean and disinfect frequently touched objects and surfaces
     

The CCC Information Technology Services department (ITS) has a significant role as part of the Incident Command Team and they are prepared as well.  The following information is provided from ITS for any type of emergency the College may encounter, as well as for good technology protocol.
 

  • ITS can support business operations through remote connections if needed
  • Services currently available from outside the College network are-  Website, Canvas, Student Portal, Webmail, Self Service Banner, MyPay, Intranet
  • Everyone should be storing all documents on their network drives now; however, if people are not they should be moving all work to the network drives
     

Academic Affairs also has ideas to encourage continuity of instruction should the College ever need to close for a short period of time.  Canvas is an excellent solution and other options such as Pro ZOOM accounts may be considered as well.  Faculty should speak with their supervisors about various ways they can continue instruction from off campus if necessary.
 

The CCC Facilities and Security Departments take a leadership role with emergency preparedness and we are grateful for all their work in developing the Response Team, bringing in training and guiding the preparation of plans and documents.  They are also following up at this time to acquire additional sanitizing products and to work with our custodial contractor for detailed cleaning.  As part of the Incident Command Team and through his desire to help keep us safe, Chief of College Security, Gregory Jay, prepared the attached document to help provide accurate information with links for additional resources concerning COV-19.
 

Please know that we will keep our College Community informed if we ever receive information about an impending emergency.  CCC is constantly monitoring and anticipating external events and the possible impact on the College, and we will always strive to be prepared for responsible action and to keep our College Community safe.
 

Thank you for all that you do.  If you have any questions you may want to talk with your Executive Council Administrator and your direct supervisor.
 

Have a terrific afternoon!


Colleen A. Smith, PhD

President, Coconino Community College

Be Stellar, Be Safe

Keeping our Community Healthy: Tips for Preventing the Spread of COVID-19

Wear a mask - Cover your mouth and nose when around others

Wash your hands - Proper Centers for Disease Control guidance states to wash your hands for at least 20 seconds using soap and water, or use hand sanitizer with at least 60 percent alcohol

Stay at least 6 feet away from people

Monitor your health - If you develop any symptoms follow CCC's Self Check Protocol

Cough or sneeze into your elbow or tissue - Don't reuse tissues or sneeze on other people

Avoid touching your face - Don't touch your eyes, nose or mouth unless you wash your hands before and after

Avoid people who are sick, sneezing, coughing, and people who do not follow these steps - This includes family and friends as much as possible

Stay home as much as possible - Reduce visitors and unnecessary interactions