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Policy 121 Safety & Security Procedures

121 SAFETY AND SECURITY POLICY

The College President, in conjunction with the Vice President of Business and Administrative Services, is responsible for the safety and security of students, staff, faculty, and all College owned and/or controlled properties. Administrative procedures will be developed, under the direction of the Director for Facilities, and is subject to full review and approval by the President.

121.1 CAMPUS LAW ENFORCEMENT AND REPORTING CRIMINAL ACTIONS AND EMERGENCIES

121.2 TIMELY WARNING PROCEDURES

121.3 SECURITY AND ACCESS TO COLLEGE FACILITIES

121.4 SEX OFFENSES

121.5 ALCOHOL AND ILLEGAL DRUG OFFENSES

121.6 CRIMINAL OFFENSE STATISTICAL REPORTING

121.7 CAMPUS CRIME STATISTIC AND SECURITY POLICIES NOTIFICATION AND DISCLOSURE PROCEDURES

121.10 CRITICAL INCIDENT MANAGEMENT PLAN

121.13 PARKING AND VEHICULAR TRAFFICE PROCEDURES

121.15 CONVICTED/REGISTERED SEX OFFENDER CAMPUS NOTIFICATION

121.16 PREVENTION OF WORKPLACE VIOLENCE

121.1 CAMPUS LAW ENFORCEMENT AND REPORTING CRIMINAL ACTIONS AND EMERGENCIES

121.1.1 PURPOSE
1. To encourage and ensure reporting of criminal activities and other emergencies to College security authorities and/or local law enforcement agencies.

121.1.2 CAMPUS LAW ENFORCEMENT
1. The Director for Facilities is responsible for the safety and security of all College owned and/or controlled properties. Campus security is provided by in-house Campus Security Officers at the Flagstaff Fourth Street Campus, Flagstaff Lone Tree Campus and Administrative Offices, and Page Campus. Security at all other extension sites is provided by local law enforcement.

Fourth Street Career and Technology Center
Security is provided by Coconino Community College Campus Security or applicable local law enforcement authorities. Security or local law enforcement officers are authorized to detain individuals on College owned, leased and/or controlled property.

Flagstaff Lone Tree Campus and District Offices

Security is provided by Coconino Community College Campus Security or applicable local law enforcement authorities. Security or local law enforcement officers are authorized to detain individuals on College owned, leased, and/or controlled property.

Page/Lake Powell Campus
Security is provided by Coconino Community College Campus Security on days, dates and times determined by the Dean or designee at that location. Security officers are authorized to detain individuals on College owned, leased and controlled property. The local law enforcement provides security at all other times.

Williams Campus

Security is provided by the local law enforcement agency.

Northern Arizona University (NAU)
Security is provided through the NAU Police Department on a 24-hour per day basis. NAU Police Officers are authorized to detain and arrest individuals on NAU property.

Extension and Community Locations
Security is provided by local law enforcement agencies.

The College Safety and Security Committee is under the direction of the Security Supervisor and consists of staff, faculty, and administrators of the College.

121.1.3. COLLEGE SECURITY AUTHORITIES

Entities designated and recognized by CCC as College security authorities, those empowered to initiate emergency procedures are the following:

District
2800 South Lone Tree Road
Flagstaff, AZ 86001-2701
928-527-1222
Director for Facilities:
928-226-4284

Flagstaff Fourth Street Campus
3000 N. Fourth Street
Flagstaff, AZ 86004
928-527-1222

Campus Security:

Flagstaff Lone Tree Campus and Administrative Offices

2800 South Lone Tree Road
Flagstaff, AZ 86001-2701
928-527-1222

Campus Security

Lone Tree Campus: 928-226-4304

Fourth St Campus: 928-526-7611

Page Campus

475 S. Lake Powell Blvd
Page, AZ 86040
928-645-3987
Campus Security:
928-645-3987 Ext. 104
Page Campus Dean:
928-645-3987 Ext. 101

Northern Arizona University
Campus Safety Services
Lumberjack Stadium
Emergencies: 523-3000
Police Service: 523-3611

Flagstaff Police Department
911 W. Sawmill Road
Flagstaff, AZ 86001
928-774-1414 (non-emergency)
9-1-1 (emergency)

Other College security authorities include:
Individuals who have responsibility for campus security (e.g., personnel responsible for monitoring the entrance into institutional properties such as Child Care, City of Flagstaff Library, contracted security services, etc.)

121.1.4 REPORTING PROCEDURES
1. Non-college employees who are witnesses and/or victims of criminal actions and other emergencies occurring on campus and/or property controlled by the College are strongly encouraged to report such actions and emergencies to local law enforcement agencies, College security authorities, and/or other College officials.

2. College employees are required to provide information concerning reported criminal actions or other emergencies to designated College security authorities immediately and no later than 24 hours following the report of criminal activities or other emergencies. Professional counselors are exempt from mandatory reporting requirements.

3. College security authorities in each location are required to provide prompt reporting concerning criminal activities and emergencies to local law enforcement agencies, the Security Supervisor and the Director for Facilities.

4. The Security Supervisor or designated security authorities, will ensure the completion of an Incident Report including the date, time and location of criminal activities and/or other emergencies, a description of the criminal activity and/or emergency, the name, address, and phone numbers of a victim or victims, the name, address, and phone numbers of a witness or witnesses.

5. Campus security personnel at the Flagstaff and Page Campuses will complete an Incident Report of any incident, vehicle collision, safety related issue or other event a reasonable person agrees should be documented.

121.1.5 DAILY LOG REQUIREMENTS
1. The Security Supervisor will keep and maintain an Activity Log. The Activity Log will include all incidents reported to the campus security personnel occurring on campus, on a non-campus building or property controlled by the College, on public property within a reasonably contiguous geographic area, or within the patrol jurisdiction of the campus security department.

2. Entries will include the nature; date the crime was reported, time, and general location of each crime and the disposition of the complaint, if known.

A. If the Security Supervisor determines there is clear and convincing evidence that the release of such information would jeopardize an ongoing criminal investigation, or the safety of an individual, cause a suspect to flee or evade detection, or result in the destruction of evidence, such information will be withheld until that damage is no longer likely to occur.

B. Only that information that would cause adverse effects may be withheld.

C. Disclosure of any information withheld under the above conditions will be made once the adverse affect is no longer likely to occur.

3. Incidents recorded in the Activity Log will be made within 2 business days of the report of information to the Security Officer, unless that disclosure is prohibited by law or would jeopardize the confidentiality of the victim.

A. Entries of the most recent 60-day period will be open to public inspection during normal business hours.

B. Log entries older than 60 days will be made available within 2 business days of a request for public inspection.

4. If new information about an entry into a Log becomes available to campus security and/or the Director, the new information will be recorded in the Log not later than 2 business days after the information becomes available.

121.1.6 RESPONSE PROCEDURES
The College ensures timely warning of violent crimes considered to be a threat to students and employees reported to College officials and/or local police as outlined in Policy and Procedures (121.2) Timely Warning. Action relative to timely warning notices will depend on the particular circumstances of the crime. According to “due caution” procedures, local authorities will notify the College of crimes investigated locally which affect facilities and class locations and are considered a potential threat to students and employees.

1. The Security Supervisor will ensure a review by the Safety and Security Committee of the action taken in response to reported criminal activities and other emergencies and preventative measures implemented within 5 business days following such reports. The review will be documented in the Safety and Security Committee meeting minutes.

121.1.7. RECORDS REQUIREMENTS
As is outlined in Section 668 of the Jeann Clery Reporting Mandates and requirement 24 of the Student Assistance General Provisions, all supporting records, including Daily Logs, will be maintained for 3 years following the publication of the last Annual Security Report to which they apply.

121.1.8 CAMPUS SECURITY PROGRAMS
Purpose: To provide information and educate the College community on safety and security procedures and practices, and to encourage students and employees to be responsible for their own security and the security of others.

1. Student Support Services, in cooperation with the Security Supervisor and Human Resources Director, will coordinate crime prevention presentations and distribute brochures as needed to educate the College community in techniques of preventing crime.

2 The Security Supervisor, in conjunction with appropriate personnel, will conduct periodic training sessions for staff and informational presentations for students.

121.2 TIMELY WARNING PROCEDURES

121.2.1 PURPOSE

To ensure that timely reports are made to the campus community on crimes considered to be a threat to students and employees that are reported to College security authorities and/or local law enforcement agencies. Such reports will be provided to students and employees in a manner that is timely and that will aid in the prevention of similar occurrences.

121.2.2 REPORTING PROCEDURES

1. Action relative to timely warning notices will depend on the particular circumstances of the crime or other emergency as determined by the Director for Facilities and/or designated College security authority.

2. Local authorities will notify the College of crimes investigated locally which affect facilities and class locations and are considered a potential threat to students and employees.

121.2.3 TIMELY WARNING NOTICES AND DISTRIBUTION

1. The Director for Facilities is responsible for ensuring distribution of timely warning notices to students and employees district-wide.

A. The Director, or designated College security authority, will distribute a timely warning notice to students and employees of the Flagstaff Campus and all extension locations.

B. The Dean of the Page Campus, or designee, will distribute a timely warning notice to students and employees of the Page Campus.

2. A timely warning notice will be distributed to students and employees to ensure sufficient warning by the following methods:

A. Via the voice and email systems on the Flagstaff and Page Campuses;

B. Written notice via inter-campus mail systems;

C. Required announcements by faculty;

D. Posted in College facilities and other public places.

3. Notices provided for under this section will be posted in the following locations as applicable:

A. District Human Resources Office

B. Flagstaff Job Posting Board

C. Flagstaff Campus Employee Lounge

D. Flagstaff Campus Student Lounge

E. Flagstaff Campus LEC

F. Flagstaff Campus Student Computer Lab

G. Flagstaff Classroom Bulletin Boards

H. Flagstaff Faculty Offices Bulletin Board

I. Page Campus Administrative Office

J. Page Campus LEC

K. Page Classroom Bulletin Boards

4. Northern Arizona University Police Department determines the distribution of timely warning notices on the NAU Campus. NAU Police Department will notify the Director in the event timely warning notices are issued.

121.3 SECURITY AND ACCESS TO COLLEGE FACILITIES

121.3.1 PURPOSE

To provide reasonable physical security for the College community and to protect the assets of Coconino County Community College District by administering keys for offices and classrooms and proximity cards for building access.

121.3.2 GENERAL GUIDELINES

1. During non-business, non-class, and non-event hours, buildings will be locked to maintain the security of buildings and their contents.

2. It is the responsibility of each employee to ensure the security of their assigned work area(s) and/or classroom(s), including contents.

3. Faculty and other supervisory personnel are accountable for the security of buildings and equipment within their areas of responsibility during normal classroom hours.

4. Supervisors will ensure that each member of that division or department is made aware of the necessity for the security of buildings and equipment and their responsibility towards that end.

5. Building keys and/or proximity card/electronic keys will be issued only where there is a demonstrated need for persons to have access to College facilities. Employment alone does not justify the issuance of keys.

6. Keys are issued for entry to College buildings for the purpose of conducting College business only.

7. An authorized employee entering or leaving a locked building will not permit any individual to enter, who would not normally be permitted to enter the building during the hours it is locked. (An authorized employee may have guests as long as the guests stay in the proximity of the employee having the assigned key and the authorized employee assumes full responsibility for their presence.)

8. An employee entering or leaving a locked building will be responsible for securing the door and may be held responsible for any loss or damage to College property resulting from failure to do so.

9. Service key sets may be assigned on a temporary basis to service repair agents to allow workers access to College facilities under construction or modification. These key sets may be loaned at the discretion of the Security Supervisor. Service sets will be issued at the start of the project and will be returned to the Security Supervisor before project close-out.

10. All keys issued remain the property of the College and will be returned when:

A. Employee transfers to another department or location;

B. Employee is dismissed, retires or resigns;

C. Requested by an appropriate supervisor;

D. Employee is granted a leave of absence without pay for a period of 30 or more calendar days; however, College employees granted such leave may retain their key if they are authorized to have access to the building and/or office during the period of leave. A memo of justification from the employee’s supervisor must be submitted to the Director for Facilities prior to said leave.

E. Associate faculty completes contract.

11. It is the responsibility of the Security Supervisor, with the assistance from all administrators or officials in charge of the building(s), to ensure that all keys are returned under provisions of paragraph 2.11.

12. Keys to cabinets, desks lockers, etc., within the buildings are not covered under the provision of this procedure. Issuance, control and recovery of these keys are the responsibility of the respective department.

121.3.3 RESPONSIBILITIES OF COLLEGE EMPLOYEES

1. Persons using assigned building keys to gain access after normal duty hours will be held responsible for the security of that area and will take care to ensure that building doors are locked.

2. Lost or stolen keys must be reported to the supervisor or department head and to the Security Supervisor immediately.

3. The employee’s department will be accountable for payment of re-keying all locks in conjunction with missing key(s), in the event an employee’s key(s) is lost and/or not returned under the provisions of Procedure 121.3.2, paragraph 11.

4. In no case is a key to be transferred (or given for temporary use) from one individual to another or to be obtained from any source other than from the Security Supervisor. When any transfer or duplication of a key is made or used without College consent, the key will be recovered and the individual(s) involved reported to the Vice President for Business & Administrative Services, department head, or official in charge for appropriate action.

A. Possession and/or use of an unauthorized key is a Class 3 misdemeanor (A.R.S. § 13-3715) and will be dealt with as criminal offense.

5. Key(s) and picture identification must be presented at the request of any security guard, police officer, or other law enforcement official in the performance of their duties.

6. At the end of each semester and/or session, Associate Faculty must turn in their keys by the end of the contract date noted on the approved Key Request Form. Failure of the Associate Faculty employee to turn in keys as indicated, will result in the re-keying of all locks in conjunction with noted keys. The Associate Faculty’s department will be charged for labor and materials to re-key appropriate locks.

7. Outside doors are to be locked when working in a building after normal working hours.

8. Master keys will be kept in the possession of the responsible person at all times. Under no circumstances will Master keys be left in desks, cabinets, or other unsecured areas. Violation will result in forfeiture of all College campus keys for a duration as deemed appropriate by the Security Supervisor.

121.3.4 KEY ISSUANCE

1. The Security Supervisor is responsible for the issuance, maintenance, and control of the lock and key systems.

2. Key(s) will be issued only after a completed and approved Key Request Form has been processed through the Security Supervisor (through the Dean for Page Campus regarding Page areas). The approved Form must be submitted to the Security Supervisor (or Dean for Page Campus) a minimum of five (5) business days prior to issuance.

3. Keys may be obtained from the Security Department by submitting an approved Key Request Form between the hours of 8:00 a.m. and 5:00 p.m., Monday through Thursday. Identification will be required to pick up keys.

4. Master keys will be issued only to those officials who have demonstrated the necessity. The loss of a Master key will severely compromise the building security system.

5. The Security Supervisor is authorized to issue and make keys available to Facilities personnel and contracted security service to meet work requirements throughout the College District.

6. Eligibility for issuance of keys is restricted to full-time and contract employees for Coconino Community College. The Director for Facilities must approve any exception.

7. Duplicate Keys – To obtain a duplicate key, a justification memorandum, with Department Head approval, must accompany the Key Request Form. The employee is responsible for every key issued as listed on the Key Request Form.

8. Any person requesting access to a respective area that is not assigned to work in that area must receive authorization from the department head/chair, dean, director or V.P. of said area.

121.3.5 AUTHORIZATION

1. Keys are obtained by submitting a properly completed and approved Key Request Form. Required signatures depend on the type of key requested. The required signatures will be as follows:

A. Exterior Door Key / Proximity Card – Requires the approval of the President.

B. Interior Master Key, Door Key, Proximity Card – Requires the approval of Department Head/Chair, Dean, Director or Vice President of the respective department.

121.3.6 REPLACEMENT OF KEYS

1. Broken Keys – To replace a broken key, the broken or damaged key must be presented. If portions of a key are missing, it will be treated as a lost or stolen key.

2. Lost or Stolen Keys – The employee must immediately submit a written report to their Department Head/Chair and a copy of this report will be forwarded to the Security Supervisor. The cost of re-keying is noted in 121.3.3 paragraph 3.

121.3.7 KEY AUDIT

1. Keys will be physically inventoried (audited) periodically to enable the Security Supervisor to review and evaluate building access requirements. This audit will also verify the accuracy of records and account for all keys.

2. Key audits may also be ordered by appropriate College officials at other times, should the security of an area or operating unit become compromised.

121.3.8 RETURN OF KEYS

Keys will be returned to the Security Superviosr upon separation of employment from the College. The Supervisor of the employee will be responsible for ensuring all keys have been returned to the Security Supervisor upon separation of employment. Key return will be completed through the use of the Employee Termination Checklist. In such case that keys are not returned, the employee's department, as noted on the Key Request Form, will be charged for re-keying locks under provisions of paragraph 121.3.3.3.

121.4 SEX OFFENSES

121.4.1 PURPOSE

The College is committed to creating and maintaining an environment in which students and employees can work and learn together, which is free of objectionable and disrespectful conduct of a sexual nature or other improper conduct. The College will take whatever action is needed to prevent, correct and, if necessary, bring proceedings against persons whose behavior violates these procedures.

121.4.2 SEX OFFENSE REPORTING PROCEDURES

1. If a sexual offense and/or assault occurs, the victim is encouraged to report it to local police authorities and a College official or security authority.

2. A victim reporting a sexual offense and/or assault to a College official will be informed of his/her option to notify proper law enforcement authorities and the option to be assisted by College officials in notifying such authorities, if the student so chooses.

3. A victim of a sexual offense and/or assault may report the incident to an employee with significant counseling responsibilities, with the assurance of confidentiality in reporting. The College strongly encourages a victim to report a sexual offense and/or assault to the appropriate authorities.

4. A victim reporting a sexual offense and/or assault to a College official or security authority will be advised to take action that ensures the preservation of evidence as may be necessary to the proof of criminal sexual assault.

5. A victim reporting a sexual offense and/or assault will be referred by a College security authority to appropriate medical or emergency agencies and/or mental health counseling or crisis intervention services.

6. Selected personnel within the Student Development Department are trained in crisis intervention for victims of sexual offenses and/or assault and will provide intermediary crisis counseling at any campus and/or extension location in the District. College security authorities are to contact the Dean for Student Services to request assistance.

121.4.3 REQUEST FOR ACCOMMODATION IN THE ACADEMIC SETTING

1. The victim may request a reasonable accommodation in academic setting following an alleged sexual offense and/or assault. If a change in the academic setting requested by the victim is unreasonable, the College is not required to make the change.

2. The Dean for Student Services will determine the reasonable accommodations in conjunction with appropriate College officials.

121.4.4 PROGRAMS AVAILABLE FOR VICTIMS OF SEXUAL OFFENSE AND/OR ASSAULT

1. A listing of community social service agencies with programs for victims of sexual offenses and/or assault is maintained and available through the following offices:

A. Flagstaff Campus and extension locations – Student Development Office

B. Page Campus – Student Development Coordinator

121.4.5 SEXUAL OFFENSE AND/OR ASSAULT DISCIPLINARY ACTION

1. The College will enact disciplinary procedures against a student as outlined under Policy and Procedures 503.1., Student Code of Conduct, in response to allegations of a sexual offense and/or assault on or in College owned or controlled property or during a College sponsored activity or function. As outlined in the procedures, the accuser and accused are entitled to the same opportunities to have others present (including legal council) during a disciplinary proceeding.

2. Both the accuser and the accused will be informed in writing of the outcome of a disciplinary proceeding of an alleged sexual offense and/or assault, including the final determination and sanctions imposed against the accused, if applicable. Such notice does not constitute a violation of the Family Educational Rights and Privacy Act.

3. Violations of rape, acquaintance rape, or other forcible and non-forcible sexual offenses will result in disciplinary action up to permanent expulsion from the College.

4. Students found to have engaged in acts which constitute sexual assault, attempted sexual assault, or other sexually related crimes, whether forcible or non-forcible, will be subject to disciplinary and legal processes to the fullest extent allowed by law.

121.5 ALCOHOL AND ILLEGAL DRUG OFFENSES

121.5.1 PURPOSE
To ensure that employees and students comply with state and federal regulations regarding a drug and alcohol free workplace/educational environment.

121.5.2 VIOLATION DEFINITIONS
1. Drug Abuse Violations: Violations of laws prohibiting the possession, sale, production, distribution, and/or use of certain controlled substances and any paraphernalia utilized in their preparation and/or use.

2. Liquor Law Violations: Violations of laws and ordinances prohibiting the manufacture, sale, purchase, transportation, possession and/or use of alcoholic beverages and violations of state laws and ordinances regarding underage drinking.

3. Weapons Possession: Violations of laws and/or ordinances prohibiting the manufacture, sale, purchase, transportation, possession, concealment, or use of firearms, cutting instruments, explosives, incendiary devices, and/or other deadly weapons or dangerous instruments.

121.5.3 SUBSTANCE ABUSE/PREVENTION PROCEDURES
1. In compliance with the Drug Free Schools and Communities Act Amendment of 1989 (Public Law 101-226) Drug Free Workplace Act of 1988 (Public Law No. 100-690), Policy and Procedures 503.1. Student Code of Conduct and Policy and Procedures 106.1, Drug and Alcohol Free Workplace, the College prohibits the unlawful manufacture, distribution, possession, and/or use of a controlled substance or alcohol and prohibited weapons in the work place, learning environment, and facilities owned and/or controlled by the College.

2. No employee or student, who is under the influence of, or has recently used, alcohol and/or controlled substances to the extent of causing impairment of job or academic performance and/or disruptive behavior, will be allowed to be present on or about any College owned or controlled property, or work or attend College classes and/or functions.

3. The College will assist individuals with appropriate referral and information concerning drug and alcohol education, prevention, and rehabilitation through the appropriate College department.

4. A description of health risks associated with the use of alcohol and illicit drugs is available through Student Support Services.

121.5.4 LEGAL SANCTIONS AND DISCIPLINARY ACTION
1. Violations of this procedure will result in disciplinary action up to and including permanent expulsion from the College as outlined in Policy and Procedures 503.1., Student Code of Conduct, Policy and Procedures 106.1, Drug and Alcohol Free Workplace, and referral for criminal prosecution if determined appropriate by the Vice President of Business and Administrative Services or designee.

2. The College will comply with all federal, state, and local drug laws and ordinances.

121.5.5 COLLEGE SERVICES AND EDUCATIONAL PROGRAMS
1. The College will provide information on drug and alcohol education, prevention and rehabilitation upon request.

2. A listing of community social service agencies with programs for victims is maintained and available through the Student Support Services.

121.6 CRIMINAL OFFENSE STATISTICAL REPORTING

121.6.1 PURPOSE
Reporting procedures and statistics concerning the occurrence of crimes on campus, in or on noncampus buildings or property, and on public property during the most recent calendar year, and during the preceding calendar years for which data is available.

121.6.2 PROCEDURES FOR PREPARING THE ANNUAL DISCLOSURE OF CRIME STATISTICS
1. The Director for Facilities is responsible for reporting criminal offense statistics, collected from the following sources:
A. Local law enforcement agencies;
B. Campus security authorities;

2. The Director is responsible for compiling all criminal offense statistics received for inclusion in the Annual Security Report, by October 1, of each year.

121.6.3
The Annual Security Report will include the following criminal offenses reported to campus security authorities and/or local law enforcement agencies during the calendar years covered by the report:
1. Criminal homicide
2. Murder and nonnegligent manslaughter
3. Negligent manslaughter
4 Forcible and nonforcible sex offenses
5. Robbery
6. Aggravated assault
7. Burglary
8. Motor vehicle theft
9. Arson
10. Arrests for liquor law violations, drug law violations, and illegal weapons possession
11. Persons (not included above) who were referred for campus disciplinary action for liquor law violations, drug law violations, and illegal weapons possession.

121.6.4
A crime statistic will be reported for the calendar year in which the crime was recorded by a College security authority.

121.6.5
Hate crimes will be reported by category of prejudice, and any other crime involving bodily injury, that was reported to local police agencies or to a College security authority, which manifest evidence that the victim was intentionally selected because of the victim’s actual or perceived race, gender, religion, sexual orientation, ethnicity, or disability.

121.6.6
Crimes will be reported by location, providing a geographic breakdown of the statistics according to the following categories:
1. On campus-by-campus location;
2. In or on a noncampus building or property;
3. On public property.

121.6.7
Coconino Community College does not own or operate dormitories or other residential facilities. Residential related crime statistics are, therefore, not included in the Annual Security Report.

121.6.8
The crime statistics will not include the identification of the victim or the person accused of committing the crime.

121.6.9
Crime statistics will be based on definitions of crimes based on those used by the Federal Bureau of Investigation Uniform Crime Reporting (UCR) Program.

121.6.10
Crime statistics will be reported for campus, non-campus and public property; the Director will provide a map regarding public property reporting.

1. Campus:

1. Any building and/or property owned or controlled by CCC within the same reasonable contiguous geographic area and used by CCC in direct support of, or in a manner related to CCC’s educational purposes.

1. Any building and/or property that is within or reasonable contiguous to a CCC campus that is owned by the College, but controlled by another person, is frequently used by students, and supports College purposes such as a food or other retail vendor.

2. Non-Campus:
A. Any building and/or property owned or controlled by the College, that is used in direct support of, or in relation to, the institution’s educational purposes, is frequently used by students, and is not within the same reasonable contiguous geographic area of the institution.

B. Any building and/or property owned or controlled by a student organization that is officially recognized by the College.

3. Public Property:
A. Public property, including thoroughfares, streets, sidewalks, and parking facilities, that is within the campus, or immediately adjacent to and accessible from the campus, and a facility owned or controlled by the institution if the facility is used by the institution in direct support of, or in a manner related to the College’s educational purposes.

121.6.11
In addition to the crime statistics prepared in accordance with Section 121.6.3 and 121.6.10, the Annual Security Report will include:

1. A statement of current campus policies regarding procedures for students and others to report criminal actions or other emergencies occurring on campus, the College’s response to these reports, and procedures for making timely warning reports to members of the College community regarding the occurrence of crimes.

2. Policies for preparing the annual disclosure of crime statistics.

3. A list of the titles of each person or organization to which students and employees should report criminal offenses, for the purpose of making timely warning reports and the annual statistical disclosure.

4. A statement of current policies concerning security of and access to campus facilities and security considerations used in the maintenance of campus facilities.

5. A statement of current procedures concerning campus law enforcement that address the enforcement authority of security personnel, including their relationship with state and local law enforcement agencies and the authority to arrest individuals; encourage the accurate and prompt reporting of all crimes to the campus security department and appropriate law enforcement agencies.

6. A description of the type and frequency of programs designed to inform students and employees about campus security procedures and practices and to encourage students and employees to be responsible for their own security and the security of others.

7. A description of programs designed to inform students and employees about the prevention of crime.

8 A statement of policy concerning the monitoring and recording through local law enforcement agencies of criminal activity in which students engaged at off-campus locations of student organizations officially recognized by the College.

9. A statement of policy regarding the possession, use, and sale of alcoholic beverages and enforcement of State underage drinking laws.

10. A statement of policy regarding the possession, use, and sale of illegal drugs and enforcement of Federal and State drug laws.

11. A description of drug or alcohol abuse education programs.

12. A statement of policy regarding the College’s sexual assault programs to prevent sex offenses, and procedures to follow when a sex offense occurs. The statement will include:
A. A description of educational programs to promote the awareness of rape, acquaintance rape, and other forcible and nonforcible sex offenses.

B. Procedures students should follow if a sex offense occurs, including procedures concerning who should be contacted, the importance of preserving evidence for the proof of a criminal offense, and to whom the alleged offense should be reported.

C. Information on a student’s option to notify appropriate law enforcement authorities, including on-campus and local police, and a statement that institutional personnel will assist the student in notifying these authorities, if the student requests the assistance of these personnel.

D. Notification to students of existing on- and off-campus counseling, mental health, or other student services for victims of sex offenses.

E. Notification to students that the College will change a victim’s academic situation after an alleged sex offense and of the options for those changes, if the changes are requested by the victim and are reasonably available.

F. Procedures for campus disciplinary action in cases of an alleged sex offense, including a clear statement that:

1. The accuser and the accused are entitled to the same opportunities to have others present during a disciplinary hearing.

1. Both the accuser and the accused will be informed of the outcome of any institutional disciplinary proceeding brought alleging a sex offense. (Compliance with this paragraph will not constitute a violation of the Family Educational Rights and Privacy Act.)

G. Sanctions the institution may impose following a final determination of an institutional disciplinary proceeding regarding rape, acquaintance rape, or other forcible or nonforcible sex offenses.

121.7 CAMPUS CRIME STATISTIC AND SECURITY POLICIES NOTIFICATION AND DISCLOSURE PROCEDURES

121.7.1 PURPOSE
To ensure the availability of information concerning safety and security procedures and campus crime statistics to the College community, including enrolled and prospective students, and current and prospective employees. Distribution of the information may be made through appropriate mailings or publications including direct mailing through the U.S. Postal Service, inter-campus mail, and/or electronic mail as required by the Clery Act and other applicable state and federal laws.

121.7.2 TERMS AND DEFINITIONS
1. Enrolled Student means an individual who is currently enrolled for 1 or more credit hours with the institution.

2. Prospective Student means an individual who has contacted the institution requesting information concerning admission to CCC.

3. Current Employee means an individual employed in any category or classification with the institution.

4. Prospective Employee means an individual who has contacted the institution for the purpose of requesting information concerning employment.

121.7.3 ANNUAL SECURITY REPORT DISTRIBUTION
1. By October 1 of each year the Director for Facilities will prepare and distribute a notice regarding the availability of the Annual Security Report to all current employees and students. The distribution means will be determined at that time, to comply with federal guidelines.

A. Notice to Prospective Students
The College Catalog, and Schedule of Classes will include a brief description of the Annual Security Report, a statement concerning the availability of the Report through the College’s Web site and the exact electronic address, and the opportunity to request a paper copy through the Office of Admissions and Records.

B. Notice to Prospective Employees
A statement concerning the availability of the Annual Security Report including a brief description of the Report and its availability through the College’s Web site including the exact electronic address will be included in all position opening notices. The statement will also include the availability of the Report in paper form upon request.

C. Submission to the Secretary
The Director for Facilities will submit to the US Department of Education, a copy of the Crime Statistics and Annual Security Report by October 1, of each year.

2. The Director is responsible for posting the Annual Security Report including all safety and security procedures and accurate statistical data required by law on the College Web site annually.

3. The Director, in conjunction with other appropriate College personnel, will ensure that notices regarding the Annual Security Report are included in selected publications and documents available to enrolled and prospective students and current and prospective employees.

4. The Annual Security Report will be submitted to the Coconino Community College District Governing Board, no later than the September Board meeting of each year.

121.10 CRITICAL INCIDENT MANAGEMENT PLAN

121.10.1 PURPOSE
1. Coconino Community College will conduct continuous planning to minimize the risk of personal injury and property loss from critical incidents; will cooperate with federal, state and local agencies charged with disaster control; and will take necessary and prudent steps to ensure continuity of operations and restoration of normal activities as quickly as possible following an emergency or a disaster.

2. The College is committed to supporting the welfare of its students, faculty, administration, staff and visitors. Preparing a campus critical incident management plan and allocating resources to respond to possible emergencies is one way in which the College offers this support. The plan is fashioned in accordance with appropriate laws, regulations and policies that govern crisis/emergency preparedness and reflects the best and most current thinking in this area.

3. The Critical Incident Management Plan is designed to maximize human survival and preservation of property, minimize danger, restore normal operations of the College, and ensure responsive communications between the College and the local community. This Plan is set in operation whenever a natural or induced crisis affecting the College reaches proportions that cannot be handled by established measures. A crisis may be sudden and unforeseen, or there may be varying periods of warning. This Plan is intended to be sufficiently flexible to accommodate contingencies of all types, magnitudes and duration.

4. The Plan provides for aiding the local communities when appropriate, though the prime responsibility of the Plan relates to protection of the College community.

5. A coordinated response to campus critical incidents is directed toward the following outcomes:

• Rapid response to critical incidents
• Systematic and routine approach to critical incidents
• A systematic process for promptly identifying and supporting College decision-makers
• A system for evaluating all critical incidents, with the goal of providing improved plans to protect lives and property, and for reducing exposure to vicarious liability
• Management of public information in emergency situations

• This plan focuses on the following types of crises:

• Violent Incident
• Explosion
• Flood
• Snow or Ice Storm
• Suspicious Package or Bomb Threat
• Infrastructure Failure
• Tornado or hurricane
• Fire
• Weapons of Mass Destruction (Nuclear, Biological and Chemical)
• Civil Disturbance or Demonstrations

121.10.2 DEFINITIONS

• Class I Incident: A catastrophic emergency event involving the entire campus and surrounding community or a major incident with national implications. The potential public and environmental exposure is truly significant. Maximum college and third-party resources should be used to control and correct the problem. Governmental involvement and media interest will be intense. Example: A major release of toxic chemicals caused by a fire releasing emissions over the college and local community.

• Class II Incident: A major emergency that impacts a sizeable portion of the campus and/or outside community or an incident with at least regional implications. The potential public and environmental exposure is of significant concern. College resources may have to be supplemented with third-party resources to manage the event. Public and media interest will be moderately high but primarily at the local and regional level. Example: A major forest fire near the Lone Tree Campus that results in the evacuation of the campus.

• Class III Incident: An incident with state and local implications. The potential public and environmental exposure is minimal. For the most part, the problem can be corrected with College resources and some third-party resources. Public and media interest will be moderately high but restricted primarily at local levels. Example: Misuse of public funds by a college employee.

• Emergency Unit: A component part of a coordinated response to an emergency. The Emergency Unit is properly trained and equipped to handle an aspect, or aspects, of the emergency for which it is called. The unit provides, on a 24-hour basis, immediate response in order to bring the emergency situation under control. Emergency Units (as applicable) are identified as follows:

• Campus Security Department
• Local Police Department
• Local Fire Department
• Coconino County Sheriff’s Department
• Department of Public Safety
• USDA Forest Service
• Northern Arizona University Police Department
• Other resources as identified or needed

• Resource Unit: A component of the College that provides assistance to emergency units through information, expertise, and/or procurement of materials and services. The resource unit may or may not respond immediately to an emergency site. The following are the College Resource Units:

• Vice President of Business and Administrative Services
• Facilities
• Purchasing
• Human Resources
• Disability Resources
• Information Technology Services
• Vice President for Student Affairs

Emergency Response Team: A group comprised of the College’s administrative and security personnel that will be responsible for all emergency situations specific for each campus.

• State of Emergency: This situation exists when a critical incident has resulted in substantial disruption of College functions. The situation is likely to be long-term, and likely to necessitate modifying/altering normal functions and established procedures and/or policies, on an expedited basis, so as to ensure continuity of normal operations and/or the well being of the College community.

• Incident Commander: The Director for Facilities or his/her designee will act as Incident Commander.

• Incident Command Post: The Incident Command Post is the location selected by the Incident Commander in conjunction with the Emergency Response Team to be used by them or their designees to develop responses and manage the recovery process related to a crisis situation. Those staffing the Incident Command Post will be in continuous communication with the Emergency Operations Center (defined below).

• Emergency Operations Center: The Emergency Operations Center (EOC) will be located in the Security office, or designated office as applicable, at each campus. In the event this building is involved in the incident, the Incident Commander or his/her designee will determine another location. The Incident Commander will determine the hours of operation of the EOC and how it will be staffed.

121.10.3 AUTHORITY TO DECLARE A STATE OF EMERGENCY

• With any crisis situation it is understood that a state of emergency may need to be declared. The authority to declare a campus state of emergency rests with the College President or his/her designee. If the President cannot be contacted, the Vice President of Business and Administration or his/her designee will have the authority to declare a campus state of emergency.

• If a state of emergency is declared, it may become necessary to restrict access to specific areas on campus to authorized individuals. Only those authorized individuals who have been assigned emergency or resource duties will be allowed to enter an area or building affected by an incident. Access restrictions will be appropriately communicated. Failure to comply may result in disciplinary action.

• PROCEDURE FOR INITIATING EMERGENCY RESPONSE

• Faculty, staff and students must report emergencies to Campus Security or the designee. Security will notify all other emergency and/or resource units.

• In the event of an emergency or disaster, Campus Security, or designee, has primary responsibility for all immediate responses, and will cooperate and coordinate with official emergency response authorities and with College Administration, in accordance with established policies and procedures.

• Actions and Decisions at the Scene of an Incident

• The designated security office at each campus will serve as the Emergency Operations Center during a critical incident. In the event this building is involved in the incident, the Incident Commander or his/her designee will determine another location. All outside information flows into this new Emergency Operations Center, then out to the scene of the incident.

• The Incident Commander or his/her designee will contact College Administration as to the extent of the damage or seriousness of an incident, and will recommend whether the Emergency Operations Center should be put into operation.

• The Incident Commander or his/her designee is in charge at the scene of the incident unless such responsibility is transferred to another unit, for example, the Fire Department in the event of a fire, or the police department in the event of a criminal incident or hostage situation. When the situation is brought under control, responsibility is transferred back to the College.

• A decision to close and evacuate the building or to isolate an area immediately after an incident may be made by local Fire Department, Police Department, or the Incident Commander or his/her designee, who may consult with the Administration, Human Resources, Student Affairs and/or others as needed.

• A decision to reoccupy a building will be made by those authorities or by the Emergency Response Team. The primary consideration for reoccupying a building will be the safety of the occupants.

• In the event an evacuation is required, the Campus Security Officer or designee will be responsible for contacting the local Police Department and/or Fire Department and either sheltering people in place or evacuating the building, depending on the circumstances.

• Upon the arrival of the outside emergency unit, the Campus Security Officer or designee will yield authority to the responding unit and will cooperate and provide information or assistance as needed.

• EMERGENCY RESPONSE TEAM

• The Safety and Security Committee shall recommend to the President an Emergency Response Team for each campus that will be responsible for all emergency situations at said campus.

• In the event of a crisis incident, the Security Supervisor or his/her designee will assemble the Emergency Response Team.

• It is the responsibility of the Emergency Response Team to meet outside of the building at a pre-determined location and assess the situation to determine what necessary actions need to be taken.

• An Emergency Response Kit shall be maintained and easily accessible by all members of the Emergency Response Team. The kit will include a cell phone, flags, orange traffic cones, orange safety vests, megaphone, Emergency Response Team contact list, and a copy of these procedures.

• The Emergency Response Team’s role is to support the emergency field operations from the Emergency Operations Center. The team will be responsible for managing and directing the activities of the various departments that will be involved in crisis response and recovery.

• EMERGENCY OPERATIONS CENTER

• The Emergency Operations Center will be located in the Security office, or designated office as applicable, at each campus. In the event this building is involved in the incident, the Incident Commander or his/her designee will determine another location. The Incident Commander will determine the hours of operation of the Emergency Operations Center and how it will be staffed.

• Personnel staffing the Emergency Operations Center will coordinate with the local city government, Police Department, Fire Department and any other emergency units involved.

• The purpose of the Emergency Operations Center is to coordinate response to major emergencies at the College and to assist the Incident Commander in monitoring and working toward resolution of an incident. Additionally, the Emergency Operations Center provides information for the support functions of the Emergency Response Team to facilitate crisis response and recovery.

• The Emergency Operations Center staff will provide resources and information for field operations as quickly as possible when requested. Track and provide status reports on the various activities that have been initiated and the resources that have been mobilized either to assist the field operations or to manage the activities away from the scene of the incident.

• EMERGENCY NOTIFICATION

• Emergency notification to all individuals on campus at the time of the incident will be made via an “All-Page” over the phone system and paging system where applicable.

• An alternative message will replace the normal message at the main telephone number for the College, providing general information about the incident and whether the College is open or closed, as directed by the Public Relations Department.

• If continuing information is required, the CCC web site will be used to provide updates and status of the incident, as directed by the Public Relations Department.

• The Public Relations Department serves as the authorized resource for public statements on behalf of the College. All public information must be coordinated with and disseminated by their staff, with assistance from other College departments and/or personnel.

• Public Relations will contact local radio and television news media to provide information on the progress toward recovery.

• EVACUATION AND RELOCATION

• The primary responsibility for the protection, assessment of damage, and restoration of normal operations will be given to the appropriate College department. These departments will include:

• Facilities: Coordinates all services for the restoration of electrical, plumbing, heating, and other support systems as well as structural integrity; assesses damage and makes a prognosis for occupancy of the structure affected by the disaster; oversees building maintenance in the event that occupancy of a building or buildings is restricted.
• Security: Provides safety and security for people and facilities, as well as emergency support to affected areas, and notification mechanisms for problems that are, or could become, disasters; extends a security perimeter around the functional area affected by the disaster; and develops related access restrictions, specific to a given emergency.

• Information Technology Services: Coordinates support for information management resources at the main data center; provides alternate data communications capability in the event normal data lines and equipment are disrupted by the disaster, evaluates the requirements and selects appropriate means of backing up the server.

• Telecommunications: Works with Information Technology Services- to provide alternate telecommunications capability in the event normal telecommunication lines and equipment are disrupted by the disaster; evaluates the requirements and selects appropriate means of backing up the phone system.

• Even though emergency personnel are usually available to assist with evacuation, this may not always be the case. Those who have conditions that would make independent evacuation difficult are encouraged to communicate their evacuation requests in advance to the Emergency Response Team. Once an appropriate solution is identified, those who require alternative assistance are encouraged to communicate their needs to an instructor, their co-workers, and/or fellow classmates. This will ensure that alternative plans and arrangements are made so that they can be appropriately assisted in exiting a building safely in the event of an emergency.

• Be aware that the majority of individuals with disabilities can assist in their own evacuation. In an event that a person requires alternative evacuation assistance and they approach you with a request for assistance (if you are able and willing) then become familiar with the alternative evacuation plan.

• Persons with Visual Impairments: In the event of an emergency tell the person the nature of the emergency and offer to guide him/her. As you walk, tell the person where you are and advise of any obstacles. Offer your arm for guidance.

• Persons with Hearing Impairments: Persons with impaired hearing may not perceive an emergency alarm and an alternative warning technique is required. Two methods of warning are writing a note telling what the emergency is and the nearest evacuation route/safe staging area; or tapping the person on the shoulder or turning the light switch on and off to gain attention, then indicating through gestures, or in writing, what is happening and what to do.

• Persons Using Crutches, Canes, or Walkers: If the person is having difficulty exiting quickly, treat him/her as if injured for evacuation purposes. Carrying options include using a two-person, lock-arm position, or having the person sit in a sturdy chair, preferably with arms. Where terrain allows, an office chair with wheels could be utilized.

• Non-Ambulatory Persons: The needs and preferences of non-ambulatory persons will vary. Most non-ambulatory persons will be able to exit safely without assistance if on the ground floor. Some people have minimal ability to move and lifting them may be painful and/or injurious. Frequently, non-ambulatory persons have respiratory complications. Remove them from smoke or fumes immediately.

• Always consult the person as to his/her preference with regard to: Ways of being removed from the wheelchair; number of people necessary for assistance; whether to extend or move extremities when lifting because of pain, catheter bags, braces, etc.; whether a seat cushion or pad should be brought along if he/she is removed from the chair; being carried forward or backward on a flight of stairs; after-care, if removed from the wheelchair.

• DAMAGE ASSESSMENT AND RECOVERY

• Notification
• Campus Security will be responsible for securing the incident site and for notifying the Emergency Response Team, who will assume responsibility for notification of College personnel (or his/her designee) as follows, with respect to damage assessment:

• President
• Vice President of Business and Administrative Services
• Vice President of Academic Affairs
• Vice President of Student Affairs
• Public Relations

• Individuals so notified will immediately respond and will meet for the purpose of determining the extent of damages, recovery activities, relocation needs, and public information needs that are required, both immediately and on an ongoing basis.

• To the extent that hazardous materials or chemicals are involved, Campus Security will notify the local Fire Department

• Departmental Responsibilities
• To the extent of damage, Facilities will be required to coordinate all activities for cleanup or repairs as needed. In the event that major remodeling or rebuilding is necessary, Facilities will be responsible for preparation of plans, specifications or cost estimates for building, remodeling and equipment repair/replacement.

• Property Loss Reporting Requirements
• Preliminary reports regarding the cause of the loss, the extent of the damage, and the plans for recovery and relocation will be provided to the College’s insurance broker through the Vice President of Business and Administration or his/her designee.

• DEALING WITH DISRUPTED WORK OR ACADEMIC

ENVIRONMENT

• The College seeks to provide a work environment that supports people and the business of the College. When equipment malfunction, severe weather, or other crisis situations result in adverse heat, cold, water, smoke, or other conditions that make the work site unsafe or uninhabitable, supervisors will make a decision relative to continuation of services at that location. If the supervisor, based on consultation with appropriate College officials and/or his/her knowledge of the term and severity of the condition, decides to vacate the work site he/she will proceed as follows:

• If possible, services to students, staff, faculty and the public are to be continued at an alternate work location on campus. Supervisors are to identify these alternate work locations in advance and advise staff and faculty of the location and the situations, which would require relocation to the alternate work site (i.e. lack of heat or water, threats to safety/security, etc.).

• To the extent possible, normal workflow should be maintained. If computers, phones, and other necessary equipment are not available, staff are to engage in planning, evaluation, or training activities, which can utilize the presence of staff but which may not require operational equipment.

• If none of the above options are feasible, the President may grant temporary leave to eligible employees per the Emergency Leave Procedure #410.14.

D. Nothing within this policy should be construed as granting authority to any person,other than the President of Coconino Community College, or designee, to cancel classes or college business for any period of time.

• Supervisors are responsible for monitoring the availability of the original workspace and for notifying staff and faculty when it is appropriate to return to the regular work area.

• Academic units, in coordination with the Vice President of Academic Affairs, will make determination as to the scheduling of classes.

• REPORTING THREATENING SITUATIONS OR DISRUPTIVE PERSONS

• A threatening situation is any incident that occurs, whether verbal or otherwise, which causes a person to be concerned for his/her own welfare, or the welfare of another, regardless of the location that the event took place.

• A disruptive person is any person who by his/her own demeanor, deed or action, causes another person to be concerned for the welfare of that person, him/herself, or others.

• Any person who possibly poses a threat to themselves or another should immediately be brought to the attention of Campus Security. The Security office is responsible for contacting the appropriate resources`.

• Any person who receives information of, or witnesses an event that causes concern, will complete an initial statement and forward it to the security office. This form is available from Campus Security and also on the Intranet, formerly known as “k” drive, under the Security folder.

• All statements are considered confidential and will be maintained in a secure location and protected from the view of others who have no need to know.

• If and/or when the Security Supervisor or his/her designee recognizes a name that continually appears in the statements, he/she will disclose the name and events to the Safety and Security committee for review and discussion.

• In the event the Security Supervisor or his/her designee receives a statement or gains knowledge of an incident that is of significant magnitude, and feel it necessary, he/she may disclose that one event to the Safety and Security committee for review and discussion.

• The Safety and Security Committee will review the event(s) and make a determination if the event should be referred to law enforcement as a criminal matter, or direct the matter to the Vice President of Student Affairs or his/her designee as a violation of the Student Code of Conduct.

• For matters determined to be criminal in nature, the Security Supervisor or his/her designee will forward the incident, including copies of all documentation, to local law enforcement along with a recommendation regarding prosecution.

• For matters determined to be in violation of the Student Code of Conduct, the incident and documentation will be forwarded to the Vice President of Student Affairs or his/her designee.

• The Security Supervisor or his/her designee may also discuss incidents with the Director of Disability Resources if he/she suspects the event may involve a disability.

• All employees of the College are responsible to review the Prevention of Workplace Handbook.

• REVIEW OF THE CRITICAL INCIDENT MANAGEMENT PLAN

• The Safety and Security Committee will review the Critical Incident Management Plan on an annual basis and revise as needed.

• The Emergency Response Team will review events of each incident, immediately after the incident, and review the Critical Incident Management Plan as appropriate.

• EMERGENCY PROCEDURES FLIPCHART

• The Safety and Security Committee will maintain an Emergency Procedures Flipchart, which shall be posted in every classroom and provided to all employees of the College.

• As noted on the front of the Flipchart, this document must not be filed, and shall be kept readily accessible in all offices. It is the responsibility of all employees to ensure the Flipchart for their office is visible and accessible at all times.

• The Flipchart will contain procedures and guidelines for the following situations:

• Earthquake
• Flooding,
• Civil Disturbance
• Medical Emergencies
• Hazardous Material Spill,
• Fire
• Evacuation
• Bomb Threat

• The Flipchart information is not all-inclusive, but covers most actions taken during emergencies. Common sense must prevail when instructions are not available or do not fit the particular needs of the situation. Questions concerning a unique situation that are not covered in the Flipchart should be directed, in writing, to the Security Supervisor.

121.13 PARKING AND VEHICULAR TRAFFICE PROCEDURES

121.13.1 PURPOSE

To promote the safe and orderly parking of vehicles and bicycles within the boundaries of Coconino Community College (CCC) campuses, and for the safe and orderly movement of traffic therein. Parking on College owned and/or controlled property is limited and in great demand. These procedures are primarily to ensure an orderly and fair allocation and use of available space for our customer, the student.

It is the responsibility of all individuals parking or bicycling on campus to read and fully understand these procedures. Lack of knowledge of these procedures will not be accepted as grounds for citation dismissal. If you have questions, please contact College Security.

121.13.2 LIABILITY

1. The College assumes no responsibility or liability for the care and protection of any vehicle or its contents at any time the vehicle is operated or parked on College owned and/or controlled property.

121.13.3 REGISTRATION

1. All faculty, staff, and students who park or expect to park a vehicle at either Flagstaff College campus shall register each vehicle with the College and display a valid parking permit on the vehicle while the vehicle is on campus.

1. Absent extenuating circumstances, the College will deny issuance of a permit to anyone with indebtedness to the College arising from a violation of these procedures and the individual will be subject to citation if operating or parking on campus until the indebtedness has been reconciled and a permit has been duly purchased and issued.

1. It is the responsibility of the permit holder to communicate to Security, any ownership or on-campus usage changes related to a vehicle(s) the permit holder has registered and received a permit for. Failure to do will result in continued responsibility of the initial permit for citations issued to the initial vehicle.

121.13.4 PERMITS

1. Fees for permits are published in the Fee/Citation Schedule, which may be updated annually at the discretion of College officials.

1. Permits are issued and valid for up to an entire academic year. The academic year begins on the first day of Fall Semester classes in August of each year. Permits must be displayed on the front windshield, passenger side, bottom corner of vehicles and either the and right front fork for motorcycles, or any windshield or faring.

1. Transferable Permits are issued for a single academic year to those who park in General Paid Parking and may use more than one vehicle. A single hanging permit is issued, accompanied by a validation sticker for each vehicle registered under the permit. A maximum of two (2) vehicles may be registered under a single transferable permit. Only one vehicle may be parked on campus using the transferable permit at any given time, and it must display both the hanging permit and a validation sticker. The hanging permit must be clearly visible and hung from the rear view mirror, where applicable, and the validation sticker must be adhered to the front windshield, passenger side, bottom corner.
2. Short-Term, Temporary Permits - Short-Term Temporary permits are permits valid for eight (8) consecutive weeks or less and are available for a reduced rate over that of a General Paid Parking Permit. These permits are most applicable to persons who attend classes such as fast track classes or mini-sessions.
3. Temporary/Guest Day Pass – Temporary/Guest Day Passes are available to persons operating or parking a vehicle that does not display a parking permit and have a need to be present on campus more than the time allotted in the visitor parking spaces.
4. Employee Parking – Regular staff, temporary staff, faculty , associate faculty and contracted service employees (Bookstore, Child Care, Food Service, etc.) may be issued a free EP permit and may park in any employee-designated lot and/or space. Employee permits are for use by employees only and are not transferable. Any person electing to park in the main General (GN) parking lot will be required to pay the full parking permit fees.
5. Issuance of Permits – A Parking Permit will only be issued only after:

1. Verification of employment, student enrollment or other affiliation with CCC.
2. Payment of any outstanding parking citations for which the permit applicant is responsible.
3. Payment of permit fee.

1. Replacement Permits – If a permit is unreadable and/or damaged, it must be replaced. Scrapings of the unreadable and/or damaged permit must be returned to CCC and the replacement fee paid for a replacement permit to be issued. If scrapings are not returned, the permit will be considered as lost or stolen (see 121.13.4.7 Lost/Stolen Permits). Permits may be transferred to another vehicle, as long as the permit remains legible and the permit holder notifies Security about the transfer and provides current vehicle information.
2. Lost/Stolen Permits – Permit holders are responsible for the security of their permits. If the permit is lost or stolen, a Lost or Stolen Permit Report must be filed with Security and attached to their parking permit application before a replacement permit will be issued. The permit holder will continue to be held responsible for all citations and fines that are incurred after the loss or theft, until the permit holder files a report with CCC. Lost or stolen permits are NOT replaced free of charge. However, if a permit is lost or stolen, an individual may obtain a replacement permit for a replacement-processing fee.

1. Canceled, forged, counterfeited, falsified, altered or expired CCC parking permits are invalid. The use or display of such permits is prohibited and subject to appropriate college administrative action and/or penalties per the Student Code of Conduct and Employee Code of Conduct. College security personnel will confiscate such permits.

1. Parking permits are the property of CCC and may be invalidated, revoked, confiscated, canceled or recalled. Permits are permanently assigned to the purchaser and may not be transferred to another person. Liability for fines incurred is the responsibility of the permit holder. The circumstances in which the College may revoke an individual’s permit include, but are not limited to, the following:

1. The permit is used by an unauthorized person or in an unauthorized manner;
2. A parking permit application is falsified;
3. A driver intentionally disregards a Security Officer’s instruction not to park or drive through designated areas;
4. A check or draft used to pay for the permit is returned as uncollectible;
5. The individual’s association with the College is terminated;
6. Five or more CCC parking violation citations are issued within a single twelve (12) month period to the permit holder.

121.13. 6 VISITOR PARKING

1. The College provides limited time parking spaces reserved for visitors only. Vehicles displaying a permit are not considered visitors and may be cited if parked in a reserved visitor space.

121.13.7 HANDICAP PARKING

1. Handicap parking spaces are reserved for persons with a valid Department of Motor Vehicle handicap plate or permit, per Arizona Revised Statutes §28-884. A College parking permit is also required for parking in all handicap parking spaces on College owned and/or controlled property.

121.13.8 SIGNAGE

1. Vehicles may only be parked in designated, marked spaces. Violators will be subject to fines, immobilization or impoundment at the owner’s expense.

1. The main General parking lot requires a General (GN) Parking Permit, with the exception of Visitor Parking as provided in 121.13.6.

1. Employee designated parking lot and/or space is limited to employees of the College only, and vehicles must display an EP Parking Permit.

1. The temporary absence of a sign does not indicate the removal of parking restrictions for that area. If restrictions are altered, notices will be posted and changes will be effective as posted.

121.13.9 HOURS OF CONTROL

1. Parking permits and regulations are in effect and enforced twenty four (24) hours a day, Monday through Friday, at Flagstaff CCC campuses.

1. Parking is open Saturday and Sunday, except as noted under 121.13.10 Overnight/Long Term Parking.

1. There will be open parking to accommodate registering students during Final Walk-In Registration.

1. The Security Supervisor or his/her designee has the authority to reserve parking spaces, or designate open parking, for the purpose of allowing parking for special events.

121.13.10 OVERNIGHT/LONG TERM PARKING

1. Without prior notification to Security, overnight parking of vehicles on College property is prohibited at all times, regardless of Hours of Control (121.13.9).

1. Should a vehicle become disabled on College property it must be removed without delay. When needed repairs cause the vehicle to remain on campus overnight, College Security must be notified immediately. Disabled vehicles must be removed within 48 hours, regardless of its operating condition. If the vehicle is not removed promptly, it may be towed away at the owner’s expense.

1. During winter months that require snow removal, no vehicles will be allowed overnight without prior arrangements being made with security.

1. Storage of vehicles, boats, RV’s, and/or trailers is not permitted on College property. The College reserves the right to remove such vehicles or items at the owner’s expense.

121.13.11 SERVICE AND VENDOR/CONTRACTOR VEHICLES

1. College Service Vehicles are defined as those vehicles owned or recognized by the College and properly designated by an official college emblem. Privately owned vehicles do not come under this definition. The driver using a College Service vehicle shall be responsible for all parking citations issued to that vehicle. College Service vehicles may park in Service Vehicle designated parking spaces, or other space as required for maintenance and security when needed.

1. Commercial/Vendor Vehicles: Commercial suppliers, vendors, and other representatives who regularly conduct business on campus and are not considered visitors may only park in designated Service Vehicle parking spaces. No permit is required for these vehicles if the vehicle is parked for brief service call or delivery. If the vehicle will be parked for longer than thirty (30) minutes, a limited Service Permit must be obtained and displayed.

1. The Director for Facilities may provide a Temporary Parking Permit for contractors who may require space(s) for an extended period of time. A Temporary Parking Permit will remain in effect only for the duration of the permittee’s job. Temporary Parking Permit holders may park in any space required to perform the duties as being contracted by the College, with the exception of any Handicap Parking Space unless properly placarded or licensed.

121.13.12 CITATIONS/FINES

1. Fines are published in the Fee/Citation Schedule, which may be updated annually at the discretion of College officials.

1. Any person operating or parking a vehicle on either Flagstaff campus may be subject to citations or fines for violating CCC parking policies as set forth herein.

1. Permit holders shall be held responsible for citations that are issued to any vehicle displaying or registered to the permit holder regardless of who is driving the vehicle displaying the permit.

1. When a College parking/traffic citation is issued, the cited individual shall, within 14 calendar days:

1. Pay the penalty directly to the College Cashier; or
2. File a written appeal per 121.13.16.

1. A citation unpaid after 14 calendar days following the date the notice was issued will be considered delinquent and doubled, unless a written appeal has been filed within this period.

1. Unpaid Citations:

1. Students - Any unpaid parking or traffic fine(s) will result in a hold being placed on the student’s account. A hold prevents a student with unpaid notices from registering for classes and from receiving copies of transcripts and records. This hold is released only upon payment of delinquent citations. Information regarding sanctions and disciplinary procedures are published in the Student Code of Conduct.

1. Employees – Delinquent citations held by a College employee may affect salary and continued employment (ARS §15-1449C). If an employee fails to respond to a notice of violation of a parking and/or traffic regulation, a report may be sent to the appropriate supervisor for action. Employees are held to the standards as noted in the Employee Code of Conduct, CCC Procedure 430.1.

1. Any person suspected of Driving Under the Influence or Reckless Driving on campus will be turned over to local law enforcement officers.

121.13. 13 IMMOBILIZATION OR REMOVAL OF VEHICLES

1. The College reserves the right to remove, or immobilize, at the owners expense, any vehicle that does not display a valid permit, or under the circumstances of parking in such a manner that constitutes a safety hazard, obstruction, is abandoned or stored, is in violation of restricted or reserved parking, or must be removed in order to respond to an emergency situation.

1. The College assumes no responsibility for the condition of, loss, or damage to a removed or immobilized vehicle.

1. Members of the general public who park their vehicles in violation of these provisions shall be issued a warning. If the violations continue, the College may impound the vehicle and exact reasonable costs associated with the impoundment and storage of the vehicle.

121.13.14 PEDAL OPERATED CYCLES

1. Pedal operated cycles shall be parked, stored or left only in areas specifically designated by the presence of racks or other devices designed for pedal operated cycle parking or when designated by the posting of signs indicating the space as a pedal operated cycle parking area. This section also applies to motorized electric bicycles and motorized scooters.

1. No bicycle shall be parked, stored, or left in any lobby, hallway, office or room of any College building.

1. Bicycles in locations that pose a safety hazard will be moved or relocated immediately.

1. No bicycle shall be parked in any location or area except those designated as a bicycle parking area by the presence of racks or signs indicating the area as a bicycle parking area.

1. Any bicycle that is in violation of this section will be given one warning and the owner will be required to move it to a designated bicycle storage location. College Security is authorized to move, relocate, immobilize or impound and cite any bicycle/owner that is in violation of this section a second time.

121.13.15 ROLLER SKATES, SKATEBOARDS & SKATE DEVICES

1. No person shall roller-skate nor ride upon any skateboard or skate device on any College owned or controlled property.

1. Devices utilized for ADA accessibility are not restricted.

121.13.16 APPEALS

1. Administrative Review. A person who receives a College parking or traffic violation notice may petition for review of the notice in the following manner:

1. Citation Appeal Form: A citation appeal form, available at either CCC Security office, must be completed and submitted to either CCC Security office to initiate the appeal procedure. The appeal must be submitted to Security within fourteen (14) calendar days following the issuance of a citation. A written appeal that is mailed to the College must be postmarked by the fourteenth (14th) calendar day following the date of the citation.

1. Failure to Request Appeal: Failure to submit a written appeal within fourteen (14) calendar days, excluding Holiday closures, will constitute a complete waiver of an individual’s right to review or appeal of the citation.

1. Written Response: Upon review of the appeal, the Security Supervisor or his/her designee will render a decision to confirm, modify or void the citation. The Security Supervisor or his/her designee shall issue a written response setting forth his/her determination and the reasons therefore to the appellant within fourteen (14) calendar days of his/her receipt of the written appeal. The appellant shall be advised in writing of any further appeal procedures.

1. Administrative Appeal: A person who receives an unfavorable decision from the Security Supervisor or his/her designee may appeal the decision to the Parking/Traffic Citation Appeal Board. The Parking/Traffic Citation Appeals Board (PTCAB) will consist of three (3) representatives. The Director for Facilities shall appoint one representative from each of the following to fill the seats on the Parking/Traffic Citations Appeals Board: Student Services, Faculty, and Business and Administrative Services. In order for the PTCAB to hear an appeal, the appellant must complete the following:

1. A written request or an appeal must be filed with the PTCAB within fourteen (14) calendar days of receipt of notification of the original appeal decision.

1. Any delinquent or past due parking fines or penalties, including those related to the citation under appeal, must be paid in full. This does not affect other citations currently within their appeal period.

Upon the foregoing conditions being met, the Board Chair shall schedule a hearing within fourteen (14) calendar days, excluding Holiday closures, of receipt of the Appeal Request. The Board shall provide the appellant with notice of the hearing date, time and location, and that he or she may be present at the hearing and present evidence if he or she so chooses. At the conclusion of the hearing, the Board will make a recommendation to the Vice President for Business and Administrative Services to approve, reverse or modify the decision of the Lead Security Officer or his/her designee. The recommendation shall be based upon a majority vote of the PTCAB. The Board shall provide written notice of its decision to the appellant within fourteen (14) calendar days of the hearing. Any refund to which the appellant shall be entitled, shall be processed by the College Cashier.

1. Judicial Review: Any person who has received an unfavorable administrative ruling from the PTCAB has the right to have the ruling reviewed by the Coconino County Superior Court, at his or her own expense, in accordance with Arizona Revised Statutes Title 12, Chapter 7, Article 6.

121.13.17 CHANGE OF PROCEDURES

1. CCC reserves the right to amend these procedures at any time to promote and ensure equitable and safe usage of that property and facilities under the control and jurisdiction of the College.

121.15 CONVICTED/REGISTERED SEX OFFENDER CAMPUS NOTIFICATION

121.15.1 PURPOSE

1. Pursuant to Arizona Revised Statutes §13-3821, (http://www.azleg.state.az.us/ArizonaRevisedStatutes.asp), convicted sex offenders are required to register with the Sheriff in the county where he or she resides. Subsection M of that statute states a sex offender who is a student at a college, who is employed by a college, who volunteers at a college or who carries on a vocation at a college is required to register this information with the Sheriff in the county where the College is located.

1. Coconino Community College (CCC) strives to provide a safe environment for its students, faculty and staff. To promote the safety and welfare of the campus, CCC seeks to provide to the College community timely and appropriate notification of the presence of any registered sex offender who may be on or live within a one-mile radius of any CCC campus. This notification will be in accordance with current applicable state and federal laws as well as any subsequent amendments or modifications of them.

1. NOTIFICATION TO THE COLLEGE COMMUNITY

1. Federal law requires institutions of higher education to advise the College community as to where law enforcement agency information concerning registered sex offenders may be obtained. Accordingly, the College has developed the procedures set for the below.

1. The CCC Security Department will notify the College community according to the classification system used by the State, the Coconino County Sheriff’s Department and/or any other local law enforcement agency making notifications, to identify all sex offenders who, after June 1, 1996, have been released from jail or prison or sentenced to probation. The classification system assesses the risk of the offender’s committing another offense as follows:

1. Level one offender – low risk to the community

This is the initial level offenders required to register, (and)
The offense is non-violent, (and)
The offense occurred in family setting.

1. Level two offender – intermediate risk to the community

The crime occurred outside “family” setting, (and/or)
There was a commission of multiple offenses at different times (and/or)
The crime(s) was a violent offense inside or outside the family.

1. Level three offender – high risk to the community

The offender has a history of predatory sex crimes, (and/or)
There is a history of multiple violent offenses, (and/or)
The offender expresses a desire to re-offend, (and/or)
The offender is diagnosed as a sexual predator

1. The Coconino County Sheriff’s Department and/or other local law enforcement agencies making notifications are required to notify the College of any registered level two or level three sex offender(s) who resides within a one-mile radius of CCC, or who is a student, employee, volunteer, or who caries on a vocation at the College. The Sheriff may, but is not obligated to notify the College of any registered level one sex offender who is a student, employee, volunteer, or who carries on a vocation at the College.
2. The Arizona Department of Public Safety (DPS) has also established a website that contains the address and nature of the conviction of each registered level two and level three sex offender(s) who has been released from jail or prison or sentenced to probation on or after June 1, 1996. The web address is www.azsexoffender.com/main.isp, which may be accessed through the Security Department’s website. At this web address, one may enter a zip code and conduct a search for the home address of all registered level two and level three sex offenders living within a particular zip code area. The DPS web address does not contain information as to whether a registered sex offender is a student, employee, volunteer, or one who carries on a vocation at the College. The DPS web address also doe not identify level one registered sex offenders.

1. For the purpose of this procedure, “student” is defined as someone who is matriculated or otherwise enrolled to attend class full time or part time at the College.

1. PROCEDURE

1. When the CCC Security Department receives notification from law enforcement that a student, employee, volunteer or person carrying on a vocation at the College is a registered sex offender, the Security Department will verify the individual’s status with the Vice President of Student Affairs or the Director of Human Resources. After verifying the individual’s status, the Security Supervisor or his designee will make every reasonable and prompt effort to meet with the registered sex offender and advise him or her of this procedure.

1. Within ten (10) business days of the Security Department’s receipt of a notice of a registered sex offender identified in the process set out above, the Security Supervisor or designee shall be responsible for notifying the College community as follows:

1. A level one registered sex offender (low risk):
1. If the College Security Department receives information concerning a level-one offender who is a student, employee, volunteer, or person carrying on a vocation at the College, the Security Department will make attempts to determine the nature of the violation(s) the person was originally charged with. If the Security Supervisor views the original charge(s) as being of a significant enough level to pose a threat or risk to persons on CCC property, the Security Supervisor or designee will advise members of the Safety and Security Committee of the findings. If the majority of members agree there is a significant threat, the Security Supervisor or designee will make notification to the college community as deemed necessary. The Security Department will at all times maintain information about the offender.

1. A level-two registered sex offender (intermediate risk):

1. The Security Supervisor or designee will provide the Vice President of Student Affairs with pertinent information regarding the offender.

1. If the offender is an employee, volunteer, or person carrying on a vocation at the College, the Security Supervisor or designee will also provide the Director of Human Resources with pertinent information regarding the offender.

1. The Security Department will print level-two flyers alerting the College community that a level-two offender lives within a one-mile radius of any CCC campus or is a student, employee, volunteer, or carries on a vocation at the College. Flyers will indicate that further details are available at any Security Department office or on the Security Department website at www.coconino.edu/stuinfo/securityrpt.

1. Once a week, for four weeks, printed, level-two flyers will be posted or provided by the Security Department on all public bulletin boards within all CCC facilities. Additionally, all contracted service providers on CCC providers on CCC property will be notified.

1. The College President and members of the President's Advisory Council will be given a copy of the flyer to disseminate among his or her staff.

1. A level-three registered sex offender (high risk):

1. The Security Supervisor or designee will provide the Vice President of Student Services with pertinent information regarding the offender.

1. If the offender is an employee, volunteer, or carries on a vocation at the College, the Security Supervisor or designee will also provide the Director of Human Resources with pertinent information regarding the offender.

1. The Security Department will print level-three flyers alerting the College community that a level-three offender lives within a one-mile radius of any CCC campus or is a student, employee, volunteer, or carries on a vocation at the College. The flyers will contain a picture of the offender and a summary of the offender’s status and criminal background. The flyer will also indicate that further details are available at any Security Department office or on the Security Department website at www.coconino.edu/stuinfo/securityrpt.

1. Once each week for four weeks, printed, level-three flyers will be posted or provided by the Security Department on all public bulletin boards within all CCC campuses.

1. The College President and members of the President's Advisory Council will be given a copy of the flyer to disseminate among his or her staff.

1. The College community will be alerted by e-mail and all contracted service providers will be provided flyers.

1. The College Public Relations Department will develop a press release from information provided on the level-three flyers. The Director of Public Relations and the College Vice President of Student Affairs will decide how further to disseminate the information in local publications so as to alert the campus community to the offender’s presence on campus or residence within a one-mile radius of any CCC campus.

1. The College Security Department may hold group meetings to discuss concerns of the College community.

1. Nothing in this procedure will restrict the Security Supervisor or other College officers from making further notifications allowable under state and federal law, should they feel that a particular offender’s case warrants the giving of any additional notification not referenced above.

1. The CCC Security Department will maintain records on all registered sex offenders covered under this procedure. For any offender covered under his procedure, the Security Supervisor or designee shall be responsible for verifying each offender’s status on a continuing basis. If at any time, the offender no longer lists her or her residence within a one-mile radius of CCC, or no longer is a student, employee, or person carrying on a vocation at the College, this fact will be reflected in the Department’s record on the offender and all information concerning the offender shall be removed from the Security Department’s website.

1. The Federal Campus Sex Crimes Prevention Act provides that the information concerning a registered sex offender under the notification provision above is public information and as such is exempt from provisions of the Family Education Rights and Privacy Act (FERPA) and other federal and state laws that might otherwise prohibit the disclosure of such information.

1. Persons wishing to identify Relevant State Law(s) should refer to A.R.S. §13-3821, et seq. Persons wishing to identify Relevant Federal Law should refer to the Federal Campus Sex Crimes Prevention Act, specifically;

   Jacob Wetterling Crimes Against Children and Sexually Violent Offender Registration Program 42 USC, 1407

   Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act 20 USC, 1092 (f

   The Family Educational Rights and Privacy Act (FERPA) 20 USC 1232g(b)(7)

121.16 PREVENTION OF WORKPLACE VIOLENCE

PURPOSE

The purpose of this procedure is to promote a safe workplace through the enforcement of a zero- tolerance policy with regard to acts of intimidation, threats of , and acts of in the workplace.

Coconino Community College (CCC) promotes a safe environment for its employees, students and visitors and is committed to maintaining an environment free from , threats of , intimidation or other disruptive behavior. Violation of this policy will not be tolerated and will be subject to discipline up to and including dismissal/expulsion, criminal penalties, or both. Additionally, persons who intentionally bring false charges will be subject to disciplinary actions up to and including dismissal/expulsion.

This procedure is applicable to all staff, faculty, students, visitors, vendors, independent contracted service workers, or other non-employees doing business or being present on property owned or controlled by CCC, as well as activities related to CCC whether on or off college property. Examples may include class related field trips.

It is the responsibility of all persons present at CCC to report any occurrence of such conduct said person is aware of. Individuals who commit such acts may be immediately removed from the premises.

1. DEFINITIONS

Prohibited acts of workplace include but are not limited to threats, intimidation, or acts of . For the purpose of this policy, the following definitions will apply:
Threats: A threat is any behavior that by its very nature could be interpreted by a reasonable person as an expression of intent to cause physical harm to another person or damage to the property of another person. Such behavior constitutes a threat without regard to whether the person communicating the threat has the ability to carry it out, and without regard to whether the threat is made on a present, conditional or future basis. In determining whether other conduct constitutes a threat, CCC will consider the totality of the circumstances.

Intimidation: “Intimidation” is verbal or physical behavior directed toward another person(s) that results in or is intended to result in reasonable fear for a person’s safety or the safety of others.

Act of : An “Act of ” is any intentional act that results in bodily harm, however slight, to another person and/or damage to the property of another person.

121.16.4 PROCEDURE

Any person who experiences, witnesses, observes, is the subject of or becomes aware of a violation, whether known or suspected to be occurring, will report such information to Security as well as his or her Supervisor.

Any person experiencing or observing ongoing or imminent in the workplace should immediately call 911 for emergency assistance and notify Security.

Any person reporting any violation of this procedure, regardless of the stage of the violation may be in, may record in writing, their observations and/or knowledge of the violation. Although confidentiality cannot be guaranteed, efforts will be made to involve only those pertinent to the investigation. Employees may access an initial statement and template form which is located on “K” drive, within the “Security” folder. The statement may be typed on the template, printed and signed. Non-employees or persons who do not have access to “K” drive. Every effort will be made to protect the safety of persons reporting a violation of policy.

Employees must notify their supervisors and Security of any restraining orders issued against individuals (whether employees or non-employees) that apply to the workplace.

When information is received that a violation of this procedure is currently being committed, has been committed or could be committed, Security personnel will either summons assistance from Law Enforcement or make reasonable efforts, within safety limitations, to end the occurring event and protect persons and property. Security personnel will then either complete and document a thorough investigation themselves or work in concert with persons reporting to complete the investigation. The investigators will then provide a copy of the report to the appropriate supervisor, instructor or law enforcement agency.

For further information, see the CCC disciplinary policy, #450.1 thru 450.5

• Lone Tree
• 4th Street
• Fredonia
• Grand Canyon
• Page / Lake Powell
• Williams