Office of Institutional Research and Assessment
Calendar of Annual Tasks
Items in Brown are CCC Internal tasks
Ite
ms in Blue are IPEDS tasks
Items in Red are Arizona State tasks
Items in Green are Private Organization surveys
January 3 Open community survey
5-7
Return Faculty Course Evaluation Surveys
8 a. Advising Course Status Report b. Web Course Evaluation Survey Reports – Data is used in-house to compile reports
9 a. Web Course Evaluation Survey Reports – Data is used in-house to compile reports
12 a. Day 1 Course Enrollment Report b. Poll Chairs onFaculty Course List for Course Evaluation Surveys for early start courses
13 Send Spring Semester Early Start Course List to Department Chairs for Course Evaluation Survey Selection c. Day 1 Student Credit Hour Report
14 Prepare Memos for Course Evaluation Surveys for early start courses
16 a. Day 5 Course Enrollment Report b. Day 5 Audit Enrollment Report c. Day 5 English Enrollment Report d. Prepare Early Start Course Evaluation Surveys
20 a. Distribute Early Start Course Evaluation Surveys b. Advising Course Status Report c. Day 5 Course Enrollment Report
21 a. IPEDS Human Resources Due b. IPEDS Fall Enrollment Due
23 Day 10 Course Enrollment Report 2 Day 10 Audit Enrollment Report Day 10 English Enrollment Report - Data is pulled for English department to assist on pre- collegiate course study
28 a. Day 10 Student Credit Hour Report
30 a. Day 15 Course Enrollment Report b. Day 15 Audit Enrollment Report c. Day 15 English Enrollment Report - Data is pulled for English department to assist on pre- collegiate course study
February 2 a. Early Start Course Evaluation Survey Processing – Typing comments, preparing packets for mailing b. Day 15 Student Credit Hour Report
3 a.Prepare Memos for Course Evaluation Surveys for regular and late term courses
15 Close community survey
27 a. ACT Institutional Survey c. Chronicle of Higher Education Institutional Survey
March 11 a. FTSE Course Enrollment Report b. FTSE Audit Enrollment Report c. FTSE English Enrollment Report - Data is pulled for English department to assist on pre- collegiate course study
12 FTSE Student Credit Hour Report
13 Pull Faculty Course List for Course Evaluation Surveys 14 Send Spring Semester Regular and Late Course List to Department Chairs for Course Evaluation Survey Selection
15 Pull Student Awards Data for Department Chairs Based on Committee Criteria
16 Graduating Student Surveys – Compile surveys, type comments, create report
20 Compile Course Evaluation Survey Packets for IDEA and In-House Surveys
23 a. Disseminate Course Evaluation Survey Packets to Faculty b. Bring Web Course Evaluation Surveys on-line c. Send Web Course Evaluation Survey Memos to Faculty
April 1 Annual report to North Central Association
2
ASSIST/Carl Perkins/AzAIR conference
10 College Board Institutional Survey Updates
15 a. IPEDS Finance Due b. IPEDS Financial Aid Due
24 Prepare Course IDEA and In-House Course Evaluation Surveys for shipment
May 1 Phi Theta Kappa Data for Student Qualification
18 a. Recruitment Report – HS Recruitment b. Passages Report – Student Success and Retention of Passage Students c. Disability Resources Report – Student Success and Retention of Passage Students d. IR sends assessment template updates to department chairs
19 Arizona Course Applicability System Data for Website download
20 Graduation Report for Fiscal Year
21 Compile NAU Surveys – Separate into packets, Convert text file to PDF files, email PDFs and return hardcopy packets
22 Compile IDEA Surveys - Separate into packets, email typed comments, and return hardcopy packets
25-27 Web Course Evaluation Survey Reports – Data is used in-house to compile reports
June 1 Pull Faculty Course List for Course Evaluation Surveys for Summer Session 1
2 Send Summer Session I Course List to Department Chairs for Course Evaluation Survey Selection
15 Arizona Course Applicability System Data for Website download
30 a. Spring 45th Day Headcount and FTSE to ACCCP b. Prop 300/Illegal Immigration Report
July 13 a. IPEDS Registration Date b. Poll Chairs on Faculty Course List for Course Evaluation Surveys for Summer Session 1A and II 4
14 Send Summer Session IA and II Course List to Department Chairs for Course Evaluation Survey Selection
15 Assessment report updates from academic departments are due back to IR
August 1 Dual Enrollment Report ARS 15-1821.01
17 a. Return Faculty Course Evaluation Surveys b. Phi Theta Kappa Data for New Recruits
18 High School Recruitment Report
20 Annual Community College Performance Measures
24 Day 1 Course Enrollment Report
15 Poll Chairs on Faculty Course List for Early Start Course Evaluation Surveys
25 a. Advising Course Status Report b. Web Course Evaluation Survey Reports – Data is used in-house to compile reports c. Send Spring Semester Early Start Course List to Department Chairs for Course Evaluation Survey Selection d. Day 1 Student Credit Hour Report
26-27 Web Course Evaluation Survey Reports – Data is used in-house to compile reports
28 a. Day 5 Course Enrollment Report
September 1 Prepare Memos for Course Evaluation Surveys for early start courses
2 Prepare Early Start Course Evaluation Surveys
3 Distribute Early Start Course Evaluation Surveys
4 a. Day 10 Course Enrollment Report b. Day 10 Audit Enrollment Report c. Day 10 English Enrollment Report - Data is pulled for English department to assist on pre- collegiate course study
5 Day 10 Student Credit Hour Report
11 a. Day 15 Course Enrollment Report
15 a. Department of Dine Education Survey b. ASSIST Data for Carl Perkins c. Arizona Course Applicability System Data for Website download
16 Newsweek Survey
17 Assessment status presentation to District Governing Board
28 Academic Performance of High School Graduates Report ARS 15-1822
October 1 College Annual Report ARS 15-1427 15 ASSIST Data Files b. IPEDS Institutional Characteristics Due c. IPEDS Completions Due c. IPEDS 12-Month Enrollment Due d. Under 18 Report ARS 15-1821 e. Dual Enrollment Report
16 Department of Economic Security Data for Carl Perkins
17 Petersen’s Guide Institutional Survey a. Prepare Memos for Course Evaluation Surveys for regular and late term courses
19 a. FTSE Course Enrollment Report b. FTSE Audit Enrollment Report c. FTSE English Enrollment Report - Data is pulled for English department to assist on pre- collegiate course study
20 FTSE Student Credit Hour Report
21 Pull Faculty Course List for Course Evaluation Surveys
22 a. Graduating Student Surveys – print, hand out, start typing comments b. Compile Course Evaluation Survey Packets for IDEA and In-House Surveys
26 a. Disseminate Course Evaluation Survey Packets to Faculty b. Bring Web Course Evaluation Surveys on-line c. Send Web Course Evaluation Survey Memos to Faculty d. Academic Performance of High School Graduates Report
November 1 Governor’s Council on Workforce Policy Annual Report ARS 41-1542
15 a. Western Undergraduate Exchange Institutional Survey (WICHE) b. Under 18 Years of Age Report
30 a. Prepare Course IDEA and In-House Course Evaluation Surveys for Shipment
December 15 College Board Institutional Survey
31 Proposition 300/Illegal Immigration Report b. Fall 45th Day Headcount and FSTE to ACCCP