Purchasing Policies and Procedures 202.1.30
Sole Source Procurement
The Purchasing Department may award a contract for a material, service, or construction item if it is determined that there is only one source for the required material, service, or construction item. Proper documentation will be filed.
Sole source procurement will be avoided, except when no reasonable alternative exists. The Purchasing Department will require documentation from the requisitioning unit to justify why the technical characteristic(s) inherent in an item justifies preference over another brand which has similar qualities.
Final responsibility in determining whether an item is a proprietary item, and may be purchased from a sole source, rests with the Purchasing Department.