Purchasing Policies and Procedures, 202.1.7
Authorization
to Commit College Funds
The President of the College has delegated the responsibility for
procurement negotiations and administration of procurement procedures to the Director for
Purchasing. Only the Director for Purchasing and those persons designated by the
Director for Purchasing are authorized to commit the District’s funds in the purchase
of goods and services. Unauthorized purchases may be considered a personal obligation
and individuals making unauthorized purchases may be personally responsible for those
purchases
Arizona Revised Statute § 35-154 states
No person shall incur, order or vote for the incurrence of any obligation against the state or for any expenditure not authorized by an appropriation and an allotment. Any obligation incurred in contravention of this chapter shall not be binding upon the state and shall be null and void and incapable of ratification by any executive authority to give effect thereto against the state.
- Every person incurring, or ordering or voting for the incurrence of such obligations, and his bondsmen, shall be jointly and severally liable therefore. Every payment made in violation of the provisions of this chapter shall be deemed illegal, and every official authorizing or approving such payment, or taking part therein, and every person receiving such payment, or any part thereof, shall be jointly and severally liable to the state for the full amount so paid or received.
202.3 PROCUREMENT CARD AUTHORITY
Individuals who have been issued procurement cards have, in effect, been granted authority by their budget managers and the Director of Purchasing to act as agents or representatives, on their behalf, for the procurement of goods and services.