121.7    CAMPUS CRIME STATISTIC AND SECURITY POLICIES NOTIFICATION AND DISCLOSURE PROCEDURES

121.7.1 PURPOSE

To ensure the availability of information concerning safety and security procedures and campus crime statistics to the College community, including enrolled and prospective students, and current and prospective employees.  Distribution of the information may be made through appropriate mailings or publications including direct mailing through the U.S. Postal Service, inter-campus mail, and/or electronic mail as required by the Clery Act and other applicable state and federal laws.

121.7.2             TERMS AND DEFINITIONS

1.         Enrolled Student means an individual who is currently enrolled for 1 or more credit hours with the institution.

2.         Prospective Student means an individual who has contacted the institution requesting information concerning admission to CCC.

3.         Current Employee means an individual employed in any category or classification with the institution.

4.         Prospective Employee means an individual who has contacted the institution for the purpose of requesting information concerning employment.

121.7.3 ANNUAL SECURITY REPORT DISTRIBUTION

1.         By October 1 of each year the Director for Facilities will prepare and distribute a notice regarding the availability of the Annual Security Report to all current employees and students. The distribution means will be determined at that time, to comply with federal guidelines.

A. Notice to Prospective Students

The College Catalog, and Schedule of Classes will include a brief description of the Annual Security Report, a statement concerning the availability of the Report through the College’s Web site and the exact electronic address, and the opportunity to request a paper copy through the Office of Admissions and Records.

B.         Notice to Prospective Employees

A statement concerning the availability of the Annual Security Report including a brief description of the Report and its availability through the College’s Web site including the exact electronic address will be included in all position opening notices.  The statement will also include the availability of the Report in paper form upon request.

C.         Submission to the Secretary

The Director for Facilities will submit to the US Department of Education, a copy of the Crime Statistics and Annual Security Report by October 1, of each year.

2.         The Director is responsible for posting the Annual Security Report including all safety and security procedures and accurate statistical data required by law on the College Web site annually. 

3.         The Director, in conjunction with other appropriate College personnel, will ensure that notices regarding the Annual Security Report are included in selected publications and documents available to enrolled and prospective students and current and prospective employees.

4.         The Annual Security Report will be submitted to the Coconino Community College District Governing Board, no later than the September Board meeting of each year.