121.1 CAMPUS LAW ENFORCEMENT AND REPORTING CRIMINAL ACTIONS AND EMERGENCIES
121.1.1 PURPOSE
1. To encourage and ensure reporting of criminal activities and other emergencies to College security authorities and local law enforcement agencies.
2. To ensure appropriate review of action taken by College officials in response to reported criminal activities and other emergencies, including the implementation of preventative measures.
121.1.2 CAMPUS LAW ENFORCEMENT
1. The Director for Facilities is responsible for the safety and security of all College owned and/or controlled properties. Campus security is provided by in-house Campus Security Officers at the Flagstaff Fourth Street Campus, Flagstaff Lone Tree Campus and Administrative Offices, and Page Campus. Security at all other extension sites is provided by local law enforcement.
A. Flagstaff Fourth Street Campus
Security is provided by Coconino Community College Campus Security, at all times students are scheduled to be on campus. Security officers are authorized to detain individuals on College owned, leased and/or controlled property.
B. Flagstaff Lone Tree Campus and Administrative Offices
Security is provided by Coconino Community College Campus Security at all times students are scheduled to be on campus. Security officers are authorized to detain individuals on College owned, leased, and/or controlled property.
C. Page Campus
Security is provided by Coconino Community College Campus Security from 5:00 p.m. to 10:00 p.m., Monday through Friday during regular business days. Security officers are authorized to detain individuals on College owned, leased and controlled property. The local law enforcement provides security at all other times.
D. Williams Campus
Security is provided by the local law enforcement agency.
E. Northern Arizona University (NAU)
Security is provided through the NAU Police Department on a 24-hour per day basis. NAU Police Officers are authorized to detain and arrest individuals on NAU property.
F. Extension and Community Locations
Security is provided by local law enforcement agencies.
G. The College Safety and Security Committee is under the direction of the Director for Facilities and consists of staff, faculty, and administrators of the College. The Committee also includes a liaison from the local law enforcement agency in Flagstaff.
121.1.3. COLLEGE SECURITY AUTHORITIES
College officials designated by CCC as College security authorities are as follows:
1. District
2800 South Lone Tree Road
Flagstaff, AZ 86001-2701
928-527-1222
Director for Facilities:
Ext. 4284 or Pager 773-6961
2. Flagstaff Fourth Street Campus
3000 N. Fourth Street
Flagstaff, AZ 86004
928-527-1222
928-526-7611
3. Flagstaff Lone Tree Campus and Administrative Offices
2800 South Lone Tree Road
Flagstaff, AZ 86001-2701
928-527-1222
928-226-4303
928-226-4213
4. Page Campus
475 S. Lake Powell Blvd
Page, AZ 86040
928-645-3987
Campus Security:
Ext. 100
Page Campus Dean:
Ext. 101
5. Northern Arizona University
Campus Safety Services
Lumberjack Stadium
Emergencies: 523-3000
Police Service: 523-3611
6. Other College security authorities include:
A. Individuals who have responsibility for campus security (e.g., personnel responsible for monitoring the entrance into institutional property.)
B. A College official who has significant responsibility for student and campus activities and does not have significant counseling responsibilities.
121.1.4 REPORTING PROCEDURES
1. Witnesses and/or victims of criminal actions and other emergencies occurring on campus and/or property controlled by the College are strongly encouraged to report such actions and emergencies to local law enforcement agencies, College security authorities, and/or other College officials.
2. College employees are required to provide information concerning reported criminal actions or other emergencies to designated College security authorities immediately and no later than 24 hours following the report of criminal activities or other emergencies. Professional counselors are exempt from mandatory reporting requirements.
A. Crimes reported to a professional counselor will not be included in the report.
3. College security authorities in each location are required to provide prompt reporting concerning criminal activities and emergencies to local law enforcement agencies and the Director for Facilities. Notice to local law enforcement agencies and the Director will be made immediately following the report of a criminal activity and no later than within 24 hours of receiving such a report.
4. The Director, or designated security authorities, will ensure the completion of an Incident Report including the date, time and location of criminal activities and/or other emergencies, a description of the criminal activity and/or emergency, the name, address, and phone numbers of a victim or victims, the name, address, and phone numbers of a witness or witnesses.
5. Campus security personnel at the Flagstaff and Page Campuses will complete a Security Patrol Log at the conclusion of each shift, providing general information as reported on an Incident Report and/or the Daily Log and a status report on campus activity during any given shift. The Security Patrol Log is to be reviewed by security personnel prior to assuming security duties and will be reviewed daily by the Lead Security Officer or his/her designee.
121.1.5 DAILY LOG REQUIREMENTS
1. The Lead Security Officer will keep and maintain a Daily Log, written in a form that can be easily understood. The Daily Log will include all crimes reported to the campus security personnel occurring on campus, on a non-campus building or property controlled by the College, on public property within a reasonably contiguous geographic area, or within the patrol jurisdiction of the campus security department.
2. Each entry will include the nature; date the crime was reported, time, and general location of each crime and the disposition of the complaint, if known.
A. If the Lead Security Officer determines there is clear and convincing evidence that the release of such information would jeopardize an ongoing criminal investigation, or the safety of an individual, cause a suspect to flee or evade detection, or result in the destruction of evidence, such information will be withheld until that damage is no longer likely to occur.
B. Only that information that would cause adverse effects may be withheld.
C. Disclosure of any information withheld under the above conditions will be made once the adverse affect is no longer likely to occur.
3. Daily Log entries or additions will be made within 2 business days of the report of information to the Lead Security Officer, unless that disclosure is prohibited by law or would jeopardize the confidentiality of the victim.
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A. Entries of the most recent 60-day period will be open to public inspection during normal business hours.
B. Log entries older than 60 days will be made available within 2 business days of a request for public inspection.
4. If new information about an entry into a Log becomes available to campus security and/or the Director, the new information will be recorded in the Log not later than 2 business days after the information becomes available.
121.1.6 RESPONSE PROCEDURES
The College ensures timely warning of violent crimes considered to be a threat to students and employees reported to College officials and/or local police as outlined in Policy and Procedures (121.2) Timely Warning. Action relative to timely warning notices will depend on the particular circumstances of the crime. According to “due caution” procedures, local authorities will notify the College of crimes investigated locally which affect facilities and class locations and are considered a potential threat to students and employees.
1. The Lead Security Officer will ensure a review by the Safety and Security Committee of the action taken in response to reported criminal activities and other emergencies and preventative measures implemented within 5 business days following such reports. The review will be documented in the Safety and Security Committee meeting minutes.
121.1.7. RECORDS REQUIREMENTS
Outlined in Section 668. Per the requirement 24 of the Student Assistance General Provisions, all supporting records, including Daily Logs, will be maintained for 3 years following the publication of the last Annual Security Report to which they apply.
121.1.8 CAMPUS SECURITY PROGRAMS
Purpose: To provide information and educate the College community on safety and security procedures and practices, and to encourage students and employees to be responsible for their own security and the security of others.
1. The Student Development Office, in cooperation with the Lead Security Officer and Human Resources Director, will coordinate crime prevention presentations and distribute brochures to educate the College community in techniques to prevent crime.
2. The Student Development Office, in cooperation with the Lead Security Officer and Human Resources Director, will routinely disseminate written information including College Policies and Procedures and informational brochures to the College Community. The informational campaign will include direct mailings, internal mailing systems, and informal postings and distribution.
3. The Lead Security Officer, in conjunction with appropriate personnel, will conduct periodic training sessions for staff and informational presentations for students.