Dear Coconino Community College Employee:
We are pleased to present you with this comprehensive, personalized 2006 Benefits Statement. This benefits statement is designed to give you an overview of your “Total Compensation”- your cash compensation as well as the value of the benefits that Coconino Community College (CCC) funds on your behalf.
Please take the time to carefully review the information contained herein. If you believe any information is incorrect or has been left blank, please contact Human Resources. By doing so, you will assist us with updating our records.
This statement is for your information only and is not a legal document. All reasonable measures have been taken to ensure the accuracy of the information provided on this statement.
If you have any questions about this statement or about the benefits provided to you by CCC, please contact Elizabeth Jennings in Human Resources at 226-4268 or extension 4268 from a campus telephone.
Sincerely,
Elizabeth Jennings
Human Resources Analyst
***
Retirement: Participation in the Arizona State Retirement System (ASRS) is compulsory for all part time or temporary employees working 50% FTE or more. ASRS is a defined benefit plan. In addition to paying a pension upon retirement, ASRS also offers participation in group medical and dental plans. The employee contribution of 8.6% of gross salary is matched by the College. Participants begin to vest after 5 years of service and are 100% "vested" after 10 years of service. "Vested" members who terminate employment may draw benefits at age 50. Members who are not vested must wait until 65 to draw benefits. ASRS also provides a long-term disability benefit. Any terminating employee may keep their contributions on account with ASRS or withdraw their own contributions (but not the employer’s matching share unless fully vested) with a 20% portion withheld against federal income tax. Terminating employees can roll their ASRS money into another eligible account to avoid tax penalties. More information on ASRS can be found on the CCC ASRS page.
Implemented in September 2001, new, full-time (30 hours a week or more), regular employees now may choose to participate in either the Arizona State Retirement System or in CCC's Optional Retirement Program (ORP). The ORP is a defined contribution system. Employees contribute 8.6% of gross pay, pre-tax, and the employer matches 7%. Participants become 100% vested after 3 years. Long Term Disability is also provided within the ORP plan. ORP companies include ING, TIAA-CREF and VALIC. Please contact the Human Resources Department for more information.
Long Term Disability: This program provides you with a monthly benefit designed to partially replace income lost during periods of total disability resulting from a covered injury, sickness or pregnancy. It is provided as a benefit under your retirement plan.
Health Insurance: CCC pays your monthly insurance premiums in full and shares the cost of adding dependents for a family plan. Please inform Human Resources if you have a life event change. Such event changes allow you 30 days of open enrollment to modify your existing coverage. Otherwise, an annual open enrollment will be offered in November and December of 2004 for the following year.
If you separate employment from CCC, you may keep your current health insurance for up to eighteen months, as permitted by the Federal Consolidated Omnibus Budget Reconciliation Act (COBRA). However, you must pay both the College and employee share of the monthly premium.
More information on the health insurance benefits can be found here.
Vision Insurance: The College offers vision coverage through VSP. Employees are provided with an annual eye exam with a co-payment of $15. Employees have the opportunity to select a "Buy Up" plan to provide additional coverage for lenses and frames. Employees can also purchase family basic and "Buy Up" plans. VSP website
Counseling Service: The College offers you short term counseling services through Blue Cross Blue Shield Biodyne. Assistance is available for a wide range of concerns including marriage and relationship issues, family issues, parenting issues, depression, anxiety management, stress issues and alcohol and drug concerns. CCC covers the expense of up to 8 sessions per situation, per year. As this benefit is extremely confidential our benefits statement will not disclose any amount invested to Biodyne on your behalf.
Dental Insurance: The College offers Delta Dental insurance to all regular full-time faculty and staff. CCC pays your monthly insurance premiums in full and shares the cost of adding dependents for a family plan. You will continue your current insurance elections thru December 2004 unless you have a life event change. Such event changes allow you 30 days of open enrollment to modify your existing coverage. Otherwise, changes can be made during Open Enrollment. For Open Enrollment information, please contact Human Resources.
If you separate employment from CCC, you may keep your current dental insurance for up to eighteen months, as permitted by the Federal Consolidated Omnibus Budget Reconciliation Act (COBRA). However, you must pay both the College and employee share.
Wellness Program: For regular, full-time benefit-eligible faculty and staff, through the health insurance, the deductible is waived on routine mammography and outpatient routine physical exams and preventative health care. Also, expenses for smoking cessation services are covered as defined in the plan.
Life Insurance: The College pays for 100% of your individual policy at a rate of .26 per thousand. Your life insurance plan offers your survivor beneficiary two times your annual salary rounded up to the next thousand dollar amount with a maximum survivor benefit of $75,000.
Dependent Life Insurance: Dependent coverage is available to employees at a rate of .12 per month and provides a payout of up to $2000. Your lawful spouse; natural-born or legally adopted child; your stepchild who is living in your home and is chiefly dependent on you for support; and a foster child are eligible for dependents insurance. If a dependent dies while insured under this plan, the amount of life insurance paid in accord with the following table based on a dependent’s age at the time of death:
Unemployment Insurance: Your unemployment insurance program provides a measure of economic security to you when unemployment beyond your control occurs. The cost of benefits paid to be eligible for this insurance is funded by CCC.
Accidental Death & Dismemberment: The College pays 100% of your AD&D policy. If, while insured under this plan, you are accidentally injured, and that injury is independent of sickness and all other causes, you will receive a benefit which is based on the type of loss (loss of life, limbs, eye, etc.). More detailed information is available in your Group Life and AD&D Benefits booklet.
Workers Compensation: Worker’s compensation insurance and Leave is provided to you in the event you endure a work-related illness or injury. This insurance will provide recovery of lost wages and appropriate time away from work to recuperate.
Social Security: Your social security benefits, which include disability and survivor income and Medicare benefits, are made up of contributions from you that are matched by CCC.
Personal Days: Employees receive 3 personal days per year to use for personal reasons other than illness. The first personal day is a "free day" (not taken out of any other leave and the remaining 2 days are deducted from your sick leave).
Sick Leave: All regular full-time faculty and staff accrue sick leave at the rate of 12 working days per year.
Vacation Leave: Employees working between 30 and 40 hrs/wk accrue vacation hours pro-rated to the number of hours worked. Employees of the College earn vacation leave according to the following schedule:
| Administrative/ Professional |
Classified Staff |
|---|---|
| 22 days per year | 1-2 yrs of continuous service = 11 days per year |
| 3-4 yrs of continuous service = 16 days per year | |
| 5+ yrs of continuous service = 22 days per year |
Employees are encouraged to use their vacation leave each year rather than accumulate the time. Unused vacation may be carried past December 31st of each year, but no individual may carry forward more vacation time than one and one-half times his/her maximum accrual for the year, subject to the limitations specified in Policy 410.3.8, regarding payment for vacation leave upon termination.
At the end of each calendar year, any unused vacation time in excess of one and one-half times the annual accrual rate will be forfeited.
| 1 1/2 annual accrual rate maximums | ||
| Executive | Admin/Professional | Classified Staff |
|---|---|---|
| 480 hours | Full-time 12 month employees = 264 hours | 1-2 yrs of continuous service = 132 hours |
| 10 month employees = 220 hours | 3-4 yrs of continuous service = 192 hours | |
| 5+ yrs of continuous service = 264 hours | ||
Bereavement Leave: Bereavement leave provides 3 days (in state) or 5 days (out of state) paid time off in the event of a death in the immediate family. Your supervisor may approve an additional 3 days with pay that is charged to your sick leave balance.
Emergency Leave: Emergency leave is offered to pay employees regular wages in the event CCC closes due to natural disaster, inclement weather or other reasons which may restrict or jeopardize the employee's safety.
Jury Duty: Employees will be released for jury duty at their regular rate of pay. The College reserves the right to request that the employee be dismissed from jury duty should the employees absence pose any undue hardship on the College.
Holiday Leave: CCC recognizes 18 holidays each calendar year and employees are paid their regular wages during these days off.
| New Year's Day | Labor Day |
| Martin Luther King, Jr. Day | Veteran's Day |
| President's Day | Thanksgiving Day |
| Memorial Day | Day after Thanksgiving |
| Independence Day | Winter Holiday (7 Days) |
| Spring Break (2 Days) |
Family Leave: Under the provisions of the "Family and Medical Leave Act", eligible employees are entitled to up to 12 weeks of unpaid leave annually for the birth or placement of a child, or for the care of a child’s, spouse’s, parent’s or the employee’s own serious health condition. In order to be eligible, employees must have worked at CCC for at least a year, and worked no less than 1250 hours in the 12 months preceding the request. To request FMLA, please fill out the FMLA Form. Also, use the following links to view FMLA Frequently Asked Questions and CCC's FMLA Policy. Please contact Human Resources with any questions.
Flexible Spending: Full time employees are afforded the option to participate in a flexible spending program thru Sheakley Uniservice. This benefit allows you to pay for un-reimbursed medical and certain dependent care expenses with pre-tax dollars.
Deferred Compensation Plan: CCC offers a 403B program to allow you to invest a portion of your salary until you retire or separate from employment. You are not taxed on the money you defer until you receive its value at retirement or separation from CCC. More information on this benefit can be found by accessing the TSA page.
Tuition Waiver: Regular full-time faculty and staff, regular part-time employees working at least 20 hours per week, and associate faculty receive a tuition waiver benefit in which the College waives 100% of the in-state resident portion of tuition for up to 6 credit hours per semester of educational opportunities available at CCC. Regular full-time faculty and staff spouses and dependents are also eligible for this benefit with tuition waived up to 18 credit hours per semester. For associate faculty, this benefit is active any time within the fiscal year they work. Additional non-resident tuition and lab and materials’ fees are excluded. Release time for an employee’s class attendance must be arranged in advance with supervisor’s approval.
Tuition Reimbursement: CCC encourages you to pursue professional development through continuing education. This benefit allows eligible employees to be reimbursed up to $125.00 per credit hour, for a maximum of 9 hours per fiscal year conditional on a final grade of A or B (or equivalent) with an annual value of $1125.00.