opportunities
for success . . .
Please
read the following material thoroughly
This
information will help you to understand the financial aid disbursement process. If you have any questions you may contact the Office of Student Financial
Assistance 928.226.4219.
Complete
Financial Aid File: All documents requested have been received by the Office of Student
Financial Assistance (OSFA), i.e. Postsecondary History Form, and any other documentation requested by the OSFA. Additional documents may be requested by an advisor after you have been
told your file is complete.
Verification: The Federal Processor randomly selects 30% of all students who apply for
Federal Financial Aid for verification. If
you are selected for verification you will be asked for the following documents
by the OSFA: a signed copy of your
federal income tax return & W2's from the previous year; (if you are
dependent a signed copy of your parents federal income tax & W2's will also
be required); a completed Verification Worksheet; and documentation of any
untaxed income for the previous year (TANF, child support, Social Security
Benefits). A financial aid
advisor will verify information provided on all documents in your financial aid
file. The advisor may ask for
additional information after you have been told your financial aid file is
complete.
Awarded: Your financial aid file has been verified by an advisor and you have been scheduled to receive funding. This must be completed to hold classes.
Direct Deposit: Students may request their financial aid monies to be direct deposited into their checking/savings account by completing the Direct Deposit Request form. The completed form must be submitted to the Cashier at least 10 business days prior to the check being issued. Request forms are available on-line under Forms and at the OSFA and Cashier.
Fall
/ Spring Disbursement: During the regular semester, checks are available to students on Fridays between 10:00 am & 4:00
pm with the Cashier. If a student
has not picked up his/her check in the Cashiering Area by 4:00 pm on Friday, the
check will be mailed the following Business Day to the address on file with the Office of Admissions & Records. Please note it is the
students responsibility to ensure a correct address is on file.
Prior to the start of the Fall & Spring semesters, disbursement will be held the Thursday and Friday before the semester begins. Once the semester begins disbursement will be held on Fridays only as indicated above.
Summer Disbursement:
**For eligible students pre-enrolled in Summer Sessions I & IA checks will be disbursed on the first day of Summer Session I & IA.
**For eligible students pre-enrolled for Summer II only will be disbursed at a date to be determined
Checks are available to students on
Fridays between 10:00 am & 2:00
pm with the Cashier. If a student
has not picked up his/her check in the Cashiering Area by 2:00 pm on Friday,
the check will be mailed to the address on file with the Office of Admissions & Records. Please note it is
the students responsibility to ensure a correct address is on file.
When
aid received is more than monies owed to CCC: If financial aid awarded to you is greater than the monies owed by you to
CCC, you will receive a check for the difference.
When
aid received is less than monies owed to CCC: If financial aid awarded to you is less than the monies owed by you to CCC, you must pay the difference.
Disbursement
at the beginning of each term: Financial aid checks will be disbursed the week prior to the beginning of
each term. Students who have been
awarded funds at least two weeks prior to the beginning of the term, will have
financial aid checks available at specified times prior to the beginning of the
term from 10:00 am through 4:00 pm. Checks
that are not picked up by 4:00 pm that Friday will be mailed to the address on
file with the Office of Admissions & Records.
Delays/reductions/ cancellations may be caused by...
Adjustments
to Award: Adjustments
(increases/decreases) will be made to your financial aid award only during the
first ten days of the semester or before the refund period has ended. After this period no adjustments to your financial aid will be made.
Past
due debt owed to the college: You
must pay all previous semesters' debts before you may be funded for the current
semester. If not paid, you will
have a financial hold placed on your account, which will prohibit you from
registering for classes.
Satisfactory
Academic Progress Probation/Suspension:
Once
you have received federal or state funding for a term, you must maintain
satisfactory academic progress to continue being funded. The Satisfactory Academic Progress Policy accompanies your Award Letter. Additional copies are available in the Office of Student Financial
Assistance.
Academic
Progress:
Probation/Suspension: Please
review carefully the Academic Progress information in the CCC Catalog for
procedures concerning Academic Probation and Academic Suspension.
Miscellaneous Information: