Transferring Credit to CCC
Basic Guidelines (501.7.1)
Course work completed at accredited institutions with a grade of “C,” its equivalent, or better will be evaluated for transfer credit, with the following exceptions: above 200-level courses and coursework not equivalent to a CCC course will not be transferred. Admissions and Records must receive an official transcript directly from the college or university where credit was earned. Upon reciept of the offical transcripts, Admissions and Records staff will evaluate official transcripts for credit accepted by the College. Using the following system of prioritization, up to 45 credit hours will be accepted for transfer, which may include up to 30 hours of credit for prior learning:
• General education classes equivalent to CCC general education courses.
• Other coursework evaluated as equivalent to a CCC course and included in a degree or certificate program, up to the 45 credit limit.
• Courses will only be counted once. Additional occurrences (repeats) of courses will be coded “NT” (Not Transferred).
• Once the limit has been met, courses will be coded “NT” (Not Transferred), regardless of equivalency to a CCC course.
An academic advisor will review credit for applicability toward the student’s program objective at CCC. Transfer grades are not calculated in the student’s CCC grade point average.
Transfer Procedure (501.7.2)
Students who desire to transfer previous college or university credit to Coconino Community College must formally submit offical transcripts to CCC. Following are helpful guidelines for students considering transfer of credit to CCC:
• Transcripts will be officially evaluated only when CCC has received official copies of all transcripts. An official copy is one that has been mailed directly from the student’s previous school to CCC. Students must request transcripts by contacting their previous colleges and universities.
•Transcripts from all previous colleges or universities attended, regardless of how long ago courses were taken and regardless of the grades earned, must be submitted to the College. Credits earned more than five years ago may be subject to special evaluation. The official transcript evaluation requires that students certify they are declaring all previous credits.
• The transcript evaluation procedure includes a review process during which the student can request clarification. If a student is refused transfer credit for a class, or if credit is not granted in an area the student feels is appropriate, the student may request a review with a transcript evaluator to discuss his/her concerns. It is the student’s responsibility to provide the transcript evaluator with previous school catalogs or other information which will assist in clarifying the classes in question.
Transfer of General Education Courses and Arizona General Education Curriculum (AGEC) Courses from Other Arizona Community Colleges or Universities to CCC (501.7.3)
If a course is in the General Education Core Curriculum (GECC) of the transferring institution, CCC will accept the credits as a CCC GECC course using the following procedures:
• The course will be transferred as an equivalent course if the equivalency is determined by:
a. a review of transfer course description in comparison to CCC course description, or
b. a comparison of Course Equivalency Guide (CEG) equivalencies between the transferring institution and the universities with CEG equivalencies between CCC and the universities. For example, per the CEG, the transferring institution’s MAT 130, College Algebra, has the following university equivalencies: at NAU, MAT 110; at ASU, MAT 117; at U of A, MATH 117. CCC’s MAT 151, College Algebra, has the same university equivalencies; therefore, the transferring institution’s MAT 130 is equivalent to CCC’s MAT 151.
The Transcript Evaluator will record these equivalencies on the Course Articulation form.
• If CCC does not have an equivalent course, the course will be transferred as a specified number of credits satisfying requirements of the appropriate General Education area (Arts/Humanities, Social/Behavioral Sciences, Physical/Biological Sciences, or Options) and/or Arizona General Education Curriculum (AGEC) Special Requirements area(s) (Intensive Writing/Critical Inquiry, Ethnic/Race/Gender Awareness, and/or Contemporary/Global or International Awareness). The student requesting the transfer evaluation must provide documentation that the course is part of the GECC at the transferring institution. A Request for Substitution form must be initiated by the student, completed by an advisor, and approved by the appropriate Division Chair for the Flagstaff Campus or Campus Dean for the Page Campus.
• If the course fulfills one or more of the AGEC Special Requirements at the transferring institution, CCC will transfer it to fulfill those requirements. The student requesting the transfer evaluation must provide documentation that the course meets the AGEC requirements at the transferring institution. A Request for Substitution form must be initiated by the student, completed by an advisor, and approved by the appropriate Division Chair for the Flagstaff Campus or Campus Dean for the Page Campus.
• University credits may be transferred back to CCC to satisfy AGEC requirements and/or CCC degree requirements. To obtain an AGEC stamp on the transcript, however, students need to comply with the 15 credit hours in residence requirement below.
Per the Arizona state AGEC policy, “A minimum of 15 semester credits of course work must be completed within the community college district certifying completion of the AGEC.” The 15 hours of course work referred to in the policy can be in any area and do not have to be GECC or AGEC courses.
Credit for Prior Learning (501.7.5)
Students enrolled at CCC may be awarded a total of 30 credit hours for prior learning completed through the College Level Examination Program (CLEP), Defense Activity for Non-Traditional Support Examination Program (DANTES), Advanced Placement Examinations (AP), and/or military training. Credit awarded for prior learning does not count as hours in residence for graduation requirements. Credit granted by CCC may not transfer to other colleges or universities.
Official test scores for CLEP, DANTES, and AP must be sent directly by the testing agency to Admissions and Records. A written request for an evaluation of test scores must be filed by the student with Admissions and Records. Students seeking an evaluation for military training should consult the Registrar/Director for Admissions or designee regarding proper documentation.
CLEP offers general examinations in Social Science/History, Natural Sciences, Humanities, English, Mathematics and additional examinations in specific subject areas. CCC may grant credit for general examinations with a minimum score of 500 and credit in applicable subject areas with a minimum score of 50. CCC may grant credit for DANTES examinations with a minimum score of 50.
The Advanced Placement Program recognizes that some students are able to complete college-level courses while attending high school. Students who have taken an Advanced Placement course in their secondary school and who scored 3, 4 or 5 on the AP may receive college credit. The awarding of credit varies by discipline. Official scores must be sent directly from the testing agency to CCC for evaluation. A written request for an evaluation of test scores must be filed by the student with Admissions and Records.
Credit by Exam (501.7.6)
1. Acceptance of credit by examination is based on the belief that some students may have previously acquired the knowledge and/or competencies required to complete a particular class and that instruction in this area would be repetitive.
2. Credit by exam, achieved by completing a CCC developed departmental examination is subject to the following restrictions:
• Credit through college developed exams will be granted only to students with a declared major in a degree or certificate program.
• A student cannot receive credit by examination for a course that is equivalent to or lower than that in which they are currently enrolled, or for which they already have received credit, nor for a prerequisite for a course already completed.
• Before a student may take an exam, she/he must have signed approval from the appropriate area coordinator and division chair.
• The charge for credit by exam is equivalent to the current tuition rate per credit hour.
• Fees paid by the student to take examinations must be paid in advance and are nonrefundable.
• In order to receive credit for the challenged course, the student must meet or exceed the defined level of competency for the exam.
• The student will be permitted not more than one retest per course. The retest must occur within the semester during which the first test was taken
• Notification by Testing Services of credit award or non-award will be sent to the Admissions and Records Office, advising, and the student.
• Transcripts will reflect only that credit by examination has been granted. Satisfactory performance on the exam will be indicated by a “CE” for pass on the student’s transcripts. No record is made of failing scores.
• The exam grade will not be calculated into the student’s cumulative grade point average.
• Credit by exam may be used to satisfy CCC AGEC course requirements.
• Credits earned by exam are not considered as part of the total credits that must be earned at CCC toward a degree or certificate.
• Evaluation of the credit by examination for transfer will be determined by each college and/or university. It is the responsibility of the student to work with the college or university of choice on transferability.
• Credit by exam is not available for all courses. Availability is determined by the area coordinator for each discipline.
• Approved tests will be kept on file in Testing Services.
Transferring Credit from CCC
The Coconino County Community College District is one of ten state community college districts. The academic policies and the operation of CCC are governed by the local CCC District Governing Board. CCC adheres to the Arizona General Education Curriculum approved by the Arizona Board of Regents (governing board for state universities) and by the former State Board of Directors for Community Colleges of Arizona. CCC is accredited by the North Central Association of Colleges and Schools, the regional accrediting body. Courses numbered 100–299 may be eligible for transfer to other colleges and universities. The procedure for determining the transferability of a particular CCC course is as follows:
• For CCC courses taught Fall semester 1991 or Spring semester 1992, one of Arizona’s accredited community colleges (Yavapai College) permitted CCC to use its course prefix and number system and its course outlines to facilitate the transfer process during CCC’s initial two semesters of operation. Students or institutions wishing to determine the transferability of a particular CCC course taught either Fall semester 1991 or Spring semester 1992 should consult the Yavapai College section of the 1991–92 Course Equivalency Guide published by the Arizona Commission for Postsecondary Education.
• For CCC courses taught summer session 1992 forward, students or institutions should consult the CCC section of the appropriate Course Equivalency Guide published by the Arizona Commission for Postsecondary Education.
Transferring to Arizona Public Universities (501.7.8)
Arizona public community colleges and universities (Northern Arizona University, University of Arizona, Arizona State University) have agreed upon a common structure for a transfer general education curriculum. This curriculum provides students attending any Arizona state community college with the opportunity to build a general education curriculum that is transferable upon completion without loss of credit to another Arizona state community college or university. This common agreement is called the Arizona General Education Curriculum (AGEC).
Completion of the AGEC will fulfill lower division general education requirements at all Arizona state community colleges and universities and will be fully applicable to the baccalaureate degree, but may not apply to degrees articulated with the Transfer Guide Pathway (TG-XR). Students completing the AGEC will still be required to fulfill lower division major requirements and prerequisites within their college and major/minor area of study. Some majors have significant prerequisites and/or program requirements that must be completed before a student may be admitted to upper division course work. Community college students who are undecided about which of the Arizona public universities they plan to attend or what program of study they intend to pursue are advised to explore educational options while they complete the AGEC.
If a student does not complete all 35 credits of the AGEC, lower division general education is not fulfilled at all Arizona public universities. When the AGEC is not completed, the general education credits will be evaluated by the university on a course-by-course basis using the Course Equivalency Guide and applied depending on the degree and college. For more information regarding the AGEC, see Quick Reference for Programs and General Education Requirements in this catalog.
Students intending to transfer to an Arizona public university are strongly encouraged to meet regularly with an advisor to understand students’ rights and responsibilities related to the transfer and applicability toward a degree of program core curriculum, courses and credits.
Transfer Ombudsperson (TSO) (501.7.9)
Each Arizona state university and community college has appointed a TSO to resolve problems by transfer students as reported by students, advisors, faculty members and college officials. The TSO has the responsibility to ensure compliance with the transfer and articulation agreements and resolve problems concerning the transfer and applicability of community college credit to university programs. Students may file complaints with the university TSO or report complaints to the TSO at the community college where the transfer course work was completed.
Coconino Community College Transfer Ombudsperson (TSO) (501.7.10)
Students wishing to report a problem in transferring CCC credit to a university should provide a written request to the CCC TSO including:
• the name of the university
• the declared major at university
• a comprehensive statement regarding the problem or complaint related to transfer of credit or core curriculum
• a summary of the action taken by the student prior to submitting the complaint
• copies of any documentation provided to the student from university officials
This catalog was prepared on the basis of the best information available at the time of publication. All information is subject to change without notice, obligation, or liability.